[ Statement of Proceedings | Calendar | Clerk of the Board ]
[ Statement of Proceedings | Calendar | Clerk of the Board ]
COUNTY OF SAN DIEGO
STATEMENT OF PROCEEDINGS
REGULAR MEETING OF BOARD OF SUPERVISORS
TUESDAY, MARCH 23, 1999
MORNING SESSION - Meeting was called to order at 9:08 a.m.
Present: Supervisors Pam Slater, Chairwoman; Dianne Jacob, Vice Chairwoman; Greg Cox; Ron Roberts; and Bill Horn; also Thomas J. Pastuszka, Clerk.
Invocation by Pastor Jim Hill of North Clairemont United Methodist Church
Pledge of Allegiance to the Flag led by Cadets from Girl Scout Troop 8208, Scripps Ranch
Approval of Statement of Proceedings/Minutes for March 9, 1999.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors approved the Statement of Proceedings/Minutes for the meeting of March 9, 1999.
AYES: Cox, Jacob, Slater, Roberts, Horn
_________________________________________________________________________Category Agenda No. Subject _________________________________________________________________________ | ||
Health and Human Services |
1. |
Review of the CalWORKs Child Care Delivery System and the YMCA Childcare Resource Service Contract |
2. |
Appropriation of Additional Child Care Funding for Fiscal Year 1998-99 [Funding Sources: CalWORKs Revenue and California Department of Education] (4 VOTES) | |
3. |
Procurement of Alcohol and Other Drug Treatment and Recovery, Case Management, Ancillary, and Community-Based Prevention Services | |
4. |
California Work Opportunity and Responsibility to Kids Mental Health Treatment [Funding Source: State CalWORKs Mental Health Treatment Funds] | |
5. |
Fetal and Infant Mortality Review Investment [Funding Source: Unanticipated Health Realignment Revenue] (4 VOTES) | |
6. |
Proposition 10 Implementation (4 VOTES) | |
7. |
Transformation of the Health and Human Services Agency (4 VOTES) | |
8. |
Amendment to the Compensation Ordinance Pertaining to the Health and Human Services Agency | |
9. |
Additional Service Credit for Eligible Employees in the Forensic Mental Health - Detention Services Program of the Health and Human Services Agency | |
Public Safety |
10. |
District Attorney Child Support Enforcement Bureau Program Request for Leased Space |
11. |
Vista Detention Facility Dental Operatory, Project KK9033 [Funding Source: Anticipated savings in Specialty Medical Services Expenditures} (4 VOTES) | |
Community Services |
12. |
NCRC Jail Sewer Modifications, Project MB9037 [Funding Source: General Fund] |
13. |
Provide Homebuyer Education and Counseling Services in the Urban County [Funding Source: Community Development Block Grant Housing Development Fund] | |
14. |
Santa Ysabel Barn Restoration, Project KK7024 (4 VOTES) | |
15. |
Regional Communications System, Emergency Communications Complex, Building 12 Remodel, Project KK5016 (4 VOTES) | |
16. |
Juvenile Hall Fire Alarm System Upgrade [Funding Source: General Fund] | |
Finance and General Government |
17. |
Valley Center Unified School District Formation |
Land Use and Environment |
18. |
Regionalization and Coordination of Household Hazardous Waste Programs This matter has been set for 10:00 a.m. Time Certain |
19. |
Bus Stop Shelter Program | |
20. |
Chip Sealing Various County Roads in All Road Maintenance Divisions [Funding Source: Gas Tax Funds] (4 VOTES) | |
21. |
Amendment to the Agreement with SB&O, Inc. for Engineering Design for Reconstruction of Curves on West Lilac Road, Phase II [Funding Source: TransNet Exchange Funds] | |
22. |
Appropriation of Allocated Fiscal Year 1998-99 Parks and Recreation Department General Funds to Various Projects and Activities [Funding Source: Parks and Recreation Department General Funds] (4 VOTES) | |
23. |
Office of Criminal Justice Planning Delinquency Prevention and Intervention Program Grant Applications [Funding Source: Office of Criminal Justice Planning Grant Program] | |
24. |
Noticed Public Hearing: Mailed Ballot Proceeding Results and Formation Hearing for Proposed Permanent Road Divisions No. 1001 - Capra Way, No. 1002 - Sunny Acres, and No. 1003 - Alamo Way (Carryover From 2/2/99, Agenda No. 8) [Funding Source: Special Districts Formation Funds] | |
Appointments |
25. |
Administrative Item: Appointments |
Communications Received |
26. |
Communications Received |
Closed Session |
27. |
Closed Session |
Finance and General Government |
28. |
Administrative Item: Second Consideration and Adoption of Ordinance Amendment to the Compensation Ordinance |
29. |
Administrative Item: Second Consideration and Adoption of Ordinance Amendments to the Compensation Ordinance | |
Health and Human Services |
30. |
Legislative Policy: Prohibition of General Relief Eligibility for Convicted Drug Felons |
Land Use and Environment |
31. |
Smart Growth and Neighborhood Conservation Policy |
Presentations |
32. |
Presentations/Proclamations |
Public Communication |
33. |
Public Communication |
1. SUBJECT: Review of the CalWORKs Child Care Delivery System and the YMCA Childcare Resource Service Contract
(Supv. Dist: All)
During the Public Communication portion of the February 23, 1999 agenda, the Board of Supervisors heard testimony regarding problems with the CalWORKs child care system and the YMCA Childcare Resource Service contract. At the request of Supervisor Jacob, staff was directed to present a report to the Board on March 9. The YMCA was also invited to address the Board at that time. This presentation was delayed until March 23.
Problems related to the child care system are the result of both contractor performance and an inefficient system. Although steps have been taken over the past several months by the YMCA to address child care provider enrollment and payment issues, and progress has been made, these actions have not solved the problem. Additionally, the entire CalWORKs child care system needs to be reengineered to reduce complexity for customers and meet demands resulting from welfare reform. During the next 90 days, staff will simultaneously continue aggressive monitoring of contract deliverables and corrective action as necessary; implement fail-safe methods to guarantee providers are paid; produce a reengineering analysis; and develop a Request for Proposal for the competitive procurement of services. We will also be exploring the possibility that County staff should compete to develop, implement and operate the new system via a managed competition.
The recommended actions have no fiscal impact. Any costs necessary to conduct the reengineering analysis will be absorbed within the Health and Human Services Agency's existing budget.
1. Hear a presentation on the status of the CalWORKs child care system and the YMCA Childcare Resource Service contract.
2. Direct the Chief Administrative Officer to report back in 90 days with results of the reengineering analysis of the CalWORKS child care system, and a Request for Proposal for the competitive procurement of services.
3. Direct the Chief Administrative Officer to implement, if necessary, an emergency payment plan which assures that any CalWORKs child care providers' payment problems are resolved by the Health and Human Services Agency in a timely manner, and also assures that the Agency could immediately cover for any interruption in service by the YMCA Childcare Resource Service.
ON MOTION of Supervisor Jacob, seconded by Supervisor Cox, the Board of Supervisors took action as recommended extending YMCA contract for nine months, with the understanding that if staff needs more flexibility than the nine-month contract extension for a smooth transition, this item would come back before the Board to extend the contract with the YMCA Childcare Resource Service to one year.
AYES: Cox, Jacob, Slater, Roberts, Horn
2. SUBJECT: Appropriation of Additional Child Care Funding for Fiscal Year 1998-99
(Supv. Dist: All)
In the Welfare to Work in San Diego County strategic plan for welfare reform, approved August 6, 1997 (5), the Board recognized child care as critical to the success of local welfare reform efforts. Child care is essential to allow CalWORKs recipients to participate in required work activities. In order to be effective, child care must be available, accessible, and affordable for families transitioning off welfare and for low-income families maintaining their financial independence.
In the State's welfare reform program, CalWORKs, child care is divided into three stages. Stage 1 Child Care has been developed to meet the needs of CalWORKs families entering the Welfare-to-Work program. Locally, the County contracts with the YMCA Childcare Resource Service to provide Stage 1 payment services. Families transfer to Stage 2 Child Care when their work situation and child care arrangements have stabilized. Stage 3 is for families transitioning off CalWORKs Child Care and into general subsidized child care programs. The State contracts directly with Child Development Associates, YMCA Childcare Resource Service, and the County (Health and Human Services Agency, Child Care Section) to administer Stages 2 and 3.
The Health and Human Services Agency has $31,997,467 budgeted for the current fiscal year to maintain the subsidized child care system in San Diego County. On November 10, 1998 (3), the Board was advised of an increase in the County's child care funding allocation. Board action is requested today to accept increased State and federal funding totalling $15,855,423 to expand the subsidized child care system for CalWORKs. An estimated 1,500 additional families could receive child care with this funding, based on the maximum use of available funding expended through fiscal year 1999-00. The State has notified the County that any unspent funds can be rolled over into the next fiscal year.
The additional funding is as follows:
CalWORKs Stage 1 Child Care funding of $6,002,400;
CalWORKs Stage 2 Child Care funding of $9,150,971; and
CalWORKs Stage 3 Child Care funding of $702,052.
The Stage 1 funding covers direct payments to child care providers. Funding for Stage 1, plus an additional $6,002,400 for Stage 2, comes from a State Child Care Reserve Fund allocation with the restriction that they be used for current programs only. A portion of the Stage 2 funding ($3,148,571) comes from a separate revenue source, the California Department of Education. The Stage 3 funding increase comes from the current California Department of Education contracts for the Health and Human Services Agency's Child Care Section.
The recommended actions, if approved, will appropriate additional funding for all CalWORKs Child Care stages, authorize execution of revenue agreements with the State, and authorize contract amendments for the expenditure of the additional revenue. Revenue from the State Child Care Reserve Fund is an allocation and does not require a revenue agreement.
If approved, this request will result in a $15,855,423 increase in current fiscal year costs and revenue in the Health and Human Services Agency's Self-Sufficiency Program. This funding can roll over into the next fiscal year. No additional staff years are required. Funding sources are CalWORKs revenue and California Department of Education. There is no increase in net General Fund cost.
The funds for this request are not budgeted. If approved, this request will result in $6,002,400 in costs and revenue for the current fiscal year, appropriated for child care payments.
The adopted fiscal year budget includes $952,882 for CalWORKs Stage 2 Child Care. The balance, or $9,150,971, is unanticipated revenue that includes: $4,001,600 in costs and revenue that will be contracted on a sole-source basis to the State-approved Alternative Payment Programs; and $5,149,371 for the Health and Human Services Agency's Child Care Section to provide payment for child care services.
Of the $1,717,220 funds included in this request, $1,015,168 is budgeted. The balance, $702,052, is unanticipated revenue.
1. Establish appropriations of $6,002,400 in the Health and Human Services Agency, Self-Sufficiency Program, for CalWORKs Stage 1 Child Care payments, based on unanticipated State grant revenue. (4 VOTES)
2. Ratify and authorize the Director, Health and Human Services Agency, or his designee to execute an amendment to the agreement with the California Department of Education for an increase of $952,882 for the period July 1, 1998 through June 30, 1999 (State Contract No. G2AP-8035).
3. Ratify and authorize the Director, Health and Human Services Agency, or his designee to execute an agreement with the California Department of Education in the amount of $3,148,571 for CalWORKs Stage 2 Child Care for the period July 1, 1998 through June 30, 1999 (State Contract No. F2AP-8036).
4. Establish appropriations of $3,148,571 in the Health and Human Services Agency, Self-Sufficiency Program, for CalWORKs Stage 2 Child Care payments and administrative costs, based on unanticipated State grant revenue from the California Department of Education. (4 VOTES)
5. Establish appropriations of up to $6,002,400 in the Health and Human Services Agency, Self-Sufficiency Program, for CalWORKs Stage 2 Child Care, based on unanticipated State grant revenue. (4 VOTES)
6. In accordance with Board Policy A-87, Competitive Procurement, approve and authorize the Deputy Director, Office of Purchasing and Contracting to negotiate and execute child care contracts for YMCA Childcare Resource Service and Child Development Associates, Alternative Payment Programs, for the period of March 1, 1999 to June 30, 2000, and to amend the contracts as necessary to reflect changes in services and funding allocations, subject to approval of the Director, Health and Human Services Agency. Waive the advertising requirement of Board Policy A-87.
7. Ratify and authorize the Director, Health and Human Services Agency, or his designee to execute an agreement with the California Department of Education in the amount of $1,717,220 for CalWORKs Stage 3 Child Care for the period July 1, 1998 through June 30, 1999 and any extensions, amendments or revisions thereof that do not materially impact or alter either the contract program or funding level (State Contract No. G3AP-8048)
8. Establish appropriations of $702,052 in the Health and Human Services Agency, Self-Sufficiency Program, for CalWORKs Stage 3 Child Care, based on unanticipated State grant revenue. (4 VOTES)
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
3. SUBJECT: Procurement of Alcohol and Other Drug Treatment and Recovery, Case Management, Ancillary, and Community-Based Prevention Services
(Supv. Dist: All)
On June 16, 1998 (47), the Board approved the award of various alcohol and other drug treatment and recovery service contracts for a one year period effective July 1, 1998 through June 30, 1999, to maintain continuity of services pending completion of a competitive procurement process. Board action is requested to authorize the release of a Request For Proposal (RFP) to competitively procure non-residential alcohol and other drug treatment and recovery, case management, ancillary and community-based prevention services commencing Fiscal Year 1999-00 and four additional option years. To avoid any disruption of services until new competitive contracts are awarded, Board action is requested to extend current alcohol and other drug services contracts for up to a one year period of July 1, 1999 through June 30, 2000.
On June 16, the Board also approved the issuance of a Request For Statement of Qualifications (RFSQ) to facilitate expedited expansion of residential treatment services on a competitive basis should new revenues become available. Today's action will provide further authority for the procurement of existing residential capacity in addition to expanded capacity. Board approval will grant authority to maintain an open list of potential providers and add new qualified firms on an ongoing basis. In addition, today's action will authorize Purchasing and Contracting to negotiate and execute contracts for expanded services with an initial base period of 12 months from July 1, 1999 through June 30, 2000 and existing services from July 1, 2000 through June 30, 2001 and additional option years, through June 30, 2005
If the recommended actions are approved, up to $16,871,220 in expenditures offset by $15,945,677 in federal, State and other revenue, and $925,543 in net General Fund cost will be included in the Health and Human Services Agency's Fiscal Year 1999-00 proposed budget. There will be no increase to net General Fund cost and no additional staff years. Staff will seek Proposition 10 funding for child-related substance services, such programs serving pregnant and parenting women; if successful, this will increase services that support children while freeing funds for other high-priority programs that do not qualify for Proposition 10.
1. In accordance with Board Policy A-87, Competitive Procurement, approve and authorize the Deputy Director, Office of Purchasing and Contracting to enter into negotiations with contractors listed in the table below and subject to a determination of a fair and reasonable price, amend contracts to extend the term of the contract for up to a one year period of July 1, 1999 through June 30, 2000, and to amend the contract as required to reflect changes in service requirements and funding allocations, subject to approval of the Health and Human Services Agency Director.
Fiscal Year 1998-99
Contract Number Contractor
42607 Community Resources & Self Help (CRASH)
43905 Communities Against Substance Abuse (CASA)
44058 House of Metamorphosis (HOM)
44059 Tradition One
44060 Twelfth Step House (Heartland House)
44061 Fellowship Center
44062 Turning Point
44063 Way Back
44065 Pathfinders Residential, Youth Policy Panel & First Night
44066 Vietnam Veterans of San Diego (VVSD)
44067 Deaf Community Services
44070 Crossroads Foundation
44071 McAlister Institute for Treatment and Education (MITE)
44072 North County Serenity House
44073 Volunteers of America (VOA)
44075 Catholic Charities
44076 Stepping Stone of San Diego
44077 Metropolitan Area Advisory Committee (MAAC Project)
44079 Partners in Prevention, Education and Recovery (PIPER)
44080 San Diego Freedom Ranch
44084 San Diego City Schools (SANDAPP Perinatal Case Management)
44085 Episcopal Community Services
44086 National Medical Association (Comprehensive Health Center Project HOPE)
44087 Telesis II of California (Workplace Project)
44088 San Diego Youth & Community Services (SDYCS)
44092 The Palavra Tree (Recovery Services)
44093 University of California at San Diego (UCSD Perinatal Case Management)
44094 Mental Health Systems (MHS)
44097 San Diego County Office of Education
44098 Phoenix Houses of San Diego, Inc.
44099 Healthcare Council of San Diego & Imperial Counties
44101 EYE Crisis & Counseling Services
44109 Many Nations In Recovery Advisory Committee
73096R Metropolitan Area Advisory Committee (MAAC Project)
73097R Episcopal Community Services
73098R McAlister Institute for Treatment and Education (MITE)
MOA Health and Human Services Agency Public Health Nursing (Perinatal Case Management)
2. Authorize the Deputy Director, Office of Purchasing and Contracting, in accordance with Article XXIIb, Section 398.17.1b of the County Administrative Code, to issue a RFSQ to establish a list of pre-qualified firms for existing and expanded residential alcohol and other drug treatment and recovery services through June 30, 2005; add new firms to the pre-qualified list through the RFSQ process as they become qualified; issue RFP to the pre-qualified firms on the list; negotiate and execute contracts whose initial base period for expanded services will be for 12 months, from July 1, 1999 through June 30, 2000 and whose initial base period for existing services will be from approximately July 1, 2000 through June 30, 2001, with all contracts having option years through June 30, 2005; and to amend the contracts as required for changes in services and funding allocations, subject to approval of the Director, Health and Human Services Agency.
3. Authorize the Deputy Director, Office of Purchasing and Contracting, in accordance with Article XXIIb, Section 398.17.1b of the County Administrative Code, to issue a RFP and negotiate and award contracts to acquire non-residential alcohol and other drug treatment and recovery, case management, ancillary and community-based prevention services, for a base period of 12 months, from January 1, 2000 through December 31, 2000, and four additional option years through December 31, 2004, and to amend the contracts as required for changes in services and funding allocations, subject to approval of the Director, Health and Human Services Agency
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
4. SUBJECT: California Work Opportunity and Responsibility to Kids Mental Health Treatment
(Supv. Dist: All)
The California Work Opportunity and Responsibility to Kids (CalWORKs) County Plan, certified by the Board on December 16, 1997 (18), describes the mental health treatment services to be made available to Welfare to Work participants with barriers to self-sufficiency. On May 19, 1998 (21), the Board of Supervisors approved the initial appropriation of a special State allocation to fund mental health treatment services for CalWORKs Welfare to Work participants. The State has now allocated a second round of funding for CalWORKs mental health services.
Today's item requests approval to contract for Mental Health Clinicians to assist in identifying CalWORKs Welfare to Work participants with mental health or dual diagnosis (i.e., substance abuse as well as mental health issues) which are barriers to employment. The Health and Human Services Agency has sufficient funds budgeted in Mental Health Services (up to $417,875) from the initial State allocation to pay for these services for the remainder of Fiscal Year 1998-99. The subsequent year cost for assessments and treatment programs will be up to $2,000,000, which will be funded by the second State CalWORKs allocation for mental health treatment services.
Funds for this request are budgeted in the Health and Human Services Agency's Adult Services Program. If approved, this request will result in up to $417,875 cost and revenue in Mental Health Services with no increase in staff years or net General Fund cost. Cost and revenue of up to $2,000,000 will be included in the Agency's Fiscal Year 1999-00 proposed budget. The funding source is State CalWORKs mental health treatment funds. All funding will be used for contracted direct services; no funds will be retained by United Behavioral Health to offset administrative costs.
Direct the Chief Administrative Officer to work with the County's Mental Health Administrative Services Organization contractor, United Behavioral Health, to establish through contract augmentation a CalWORKs Behavioral Health Center in existing contracted mental health facilities in each of the six Health and Human Services geographic service regions. Authorize contract staffing of up to 12 Mental Health clinicians at CalWORKs Behavioral Health Centers to perform assessments at Welfare to Work offices and provide other services, and up to 9 clinicians at contracted Alcohol and Drug Services Regional Recovery Centers to implement a dual-diagnosis treatment program. Programs and services are subject to successful negotiations and determination of a fair and reasonable price not to exceed a total of $417,875 for Fiscal Year 1998-99.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
5. SUBJECT: Fetal and Infant Mortality Review Investment
(Supv. Dist: All)
In August 1998, the Health and Human Services Agency's Fetal and Infant Mortality Review Program issued Saving Babies Lives, A Call To Action, a report on the review of 1,118 infant deaths in San Diego County between 1994 and 1997. The report also contained recommendations and strategies to reduce the numbers of infant deaths in the future. This same goal, the reduction of infant mortality, was cited in Reaching For New Heights: A Strategic Plan for Children and Youth, which was approved by the Board on May 19, 1998 (19).
On November 10, 1998 (3), the Board approved recommendations to increase investments in health and human services, including approval in principle to allocate $150,000 of Health Realignment revenue to reduce the incidence of low birth weight babies and infant mortality. Today's item presents a specific plan to use this funding over two fiscal years to implement strategies to reduce infant deaths in San Diego County, as recommended by Saving Babies Lives, A Call To Action.
The Fiscal Year 1998-99 Adopted Budget for the Health and Human Services Agency includes $277,200 in cost and revenue for the Fetal and Infant Mortality Review Program. If approved, this action will increase current and Fiscal Year 1999-2000 cost and revenue by $75,000 for a total of $352,200 each fiscal year. The funding source is unanticipated Health Realignment revenue. Fiscal Year 2000-2001 cost and revenue will be $277,200. No new staff years will be required. There will be no change to net General Fund cost. Staff will seek Proposition 10 funding for the Fetal and Infant Mortality Review Program; if successful, this will increase services that support children while freeing Health Realignment revenues for other high-priority health programs that do not qualify for Proposition 10 funds.
1. Waive Board Policy A-91, Mid-Year Budget Changes.
2. Establish appropriations of $75,000 in the Health and Human Services Agency, Child and Family Services FY 1998-99 budget, based on unanticipated Health Realignment funds. (4 VOTES)
Direct the Chief Administrative Officer to allocate this Health Realignment revenue for indigent health care.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
6. SUBJECT: Proposition 10 Implementation
(Supv. Dist: All)
On December 8, 1998 (71), the Board adopted an urgency ordinance establishing a five- member County Children and Families First Commission to ensure San Diego County's eligibility to receive revenue established by the passage of Proposition 10 on November 3, 1998. On December 15, 1998 (6), the Board appointed three of the Commission members: a member of the Board of Supervisors; the Director of the Health and Human Services Agency; and the Executive Director of the County Commission on Children, Youth and Families. On March 16, 1999 (2), Supervisors Cox and Roberts requested Board approval of their nominations for the remaining two members of the Commission.
This proposal would appropriate funds for the core staff and services and supplies to support the Children and Families First Commission and the development of the County's Proposition 10 Strategic Plan. The Plan will describe how Proposition 10 funds will be used to support early child development programs to ensure that San Diego County's children reach school age healthy and ready to learn.
Funding for this proposal is not included in the Health and Human Services Agency's Fiscal Year 1998-99 budget. Revenue for this proposal will come from the County's Children and Families First Trust Fund. If approved, this action will result in increased current year costs and revenue of $125,127. Subsequent year costs and revenue will be $310,508. Positions are available in the Health and Human Services Agency; this proposal will not result in an increase in staff. There is no change to the net General Fund cost. Any cancellation of existing appropriations and revenue resulting from the use of currently budgeted positions will be addressed in the Agency's 3rd Quarter Status Report.
Establish appropriations of $125,127 in the Health and Human Services Agency, based on revenue anticipated in the Children and Families First Trust Fund from the Proposition 10 Tobacco Tax. (4 VOTES)
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
7. SUBJECT: Transformation of the Health and Human Services Agency
(Supv. Dist: All)
In January, 1998, the Board of Supervisors approved a new business model for the Health and Human Services Agency. The business model was developed with assistance from KPMG Peat Marwick LLP (KPMG), which was selected through a competitive process previously authorized by the Board. Subsequently, on March 31, 1998 (3), the Board authorized the negotiated procurement of up to $900,000 of contract services from KPMG to support transformation of the Agency as called for in the business model.
Much progress has been made in the transformation effort. On July 1, 1998, the health and social service delivery system was regionalized to six geographic service areas. We are already seeing tangible benefits in a streamlined organizational structure, reinvestment in prevention and other Board high priority service areas, re-engineering of services and improved customer satisfaction. The Agency is currently at a critical juncture, and requires additional contract services to continue the change process. Expertise and resources for certain tasks are not available through County staff. KPMG's assistance with implementation project management and reengineering tasks has been essential to the transformation process, particularly in the areas of: integrated service delivery, care coordination and service network; information technology support; managed competition and reengineering; budget and performance measures; and project management. Board action is requested to contract with KPMG for tasks at a cost of up to $800,000. This funding will take us through the final design/implementation of critical tasks to support the transformation effort which was known to be a three to five year plan, with no further contract amendments anticipated. Obtaining needed services through KPMG will enable the County to benefit from the firm's extensive knowledge of Agency transformation goals and issues, and avoid any loss of momentum.
To improve economy and efficiency and as part of the Agency's on-going effort to reduce management/administrative positions for reinvestment, an additional 25 management positions are proposed for reduction (Submitted Attachment A). Board action is requested to authorize the Department of Human Resources to make the necessary changes in the Compensation Ordinance to accomplish this reduction of ongoing costs. A companion item on today's agenda presents changes to the compensation ordinance to delete the identified positions.
Funds for this request are available in the Health and Human Services Agency's Fiscal Year 1998-99 adopted budget. If approved, this request will result in a $294,946 increase in Management Reserves, a $704,640 decrease in current year cost, a $409,694 decrease in current year revenue and the reduction of 25 positions, 16.80 staff years. In the first subsequent year, there will be a $1,331,050 decrease in cost and $960,742 decrease in revenue reflecting the full 22.75 staff years reduction, and a $500,000 increase in cost and revenue for the additional year of the KPMG contract.
1. In accordance with Board Policy A-87, Competitive Procurement, approve and authorize the Deputy Director, Office of Purchasing and Contracting to negotiate and execute an amendment to contract No. 43640 with KPMG LLP for continued reengineering, implementation, operational, and analysis assistance subject to successful negotiations, and to amend the contract as required to reflect changes to services and funding allocations, subject to approval of the Director, Health and Human Services Agency.
2. Direct the Department of Human Resources to amend the Compensation Ordinance by deleting 25 authorized management positions identified in this letter.
3. Cancel appropriations of $709,694 and related revenue in the Health and Human Services Agency based on the deletion of administrative positions in Orgs 2050, 3900, 6000, and 7000.
4. Establish appropriations of $300,000 in the Health and Human Services Agency for contract services, based on State and federal revenue, including Realignment, made available by the deletion of administrative positions. (4 VOTES)
5. Transfer appropriations of $294,946 within the Health and Human Services Agency from Salaries and Benefits to Management Reserves, based on General Fund savings available from the deletion of administrative positions in Orgs 6000 and 7000.
(4 VOTES)
ON MOTION of Supervisor Roberts, seconded by Supervisor Cox, the Board of Supervisors took action as recommended.
AYES: Cox, Jacob, Slater, Roberts, Horn
8. SUBJECT: Amendment to the Compensation Ordinance Pertaining to the Health and Human Services Agency
(Supv. Dist: All)
In a separate action today titled, Transformation of the Health and Human Services Agency, your Board has approved the deletion of management and administrative positions in the Health and Human Services Agency as part of its reorganization and streamlining of operations. This action implements that proposal by amending the San Diego County Compensation Ordinance by deleting authorized positions in Health and Human Services Agency which may result in the layoff of employees due to a lack of work.
1. Determine that it is necessary through a lack of work to reduce the number of positions and employees by approval of the submitted Ordinance.
2. Read title, waive further reading and introduce Ordinance for further Board consideration on April 13,1999:
AN ORDINANCE AMENDING THE COMPENSATION ORDINANCE DELETING SPECIFIED POSITIONS IN THE HEALTH AND HUMAN SERVICES AGENCY
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on consent, introducing the Ordinance for further Board consideration on April 13, 1998.
AYES: Cox, Jacob, Slater, Roberts, Horn
9. SUBJECT: Additional Service Credit for Eligible Employees in the Forensic Mental Health - Detention Services Program of the Health and Human Services Agency
(Supv. Dist: All)
On March 9, 1999, your Board received the enrolled actuarial report considering a two-year additional service credit for eligible employees in specified classes in the Forensic Mental Health - Detention Services Program of the Health and Human Services Agency who may be impacted by the deletion of this program.
All costs related to the provision of this additional service credit option will be borne by the Health and Human Services Agency through savings realized through competition, reengineering, or reorganization. The estimated total annual cost savings amounts to $499,428.00. The actuary's estimated cost for providing additional service credit for Health and Human Services' employees impacted by the elimination of this program is $128,202.67 if all eligible employees retire. Since not every eligible employee is likely to elect early retirement, the cost would be significantly less than the potential maximum amount.
Adopt a Resolution providing two additional years of service credit for specified eligible members of the County Retirement System retiring during the period of March 23, 1999 through March 25, 1999. In accordance with Government Code Section 7507, submitted for your adoption is a Resolution implementing this offer.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on consent, adopting Resolution No. 99-75, entitled: RESOLUTION PROVIDING ADDITIONAL SERVICE CREDIT FOR SPECIFIED MEMBERS OF THE COUNTY RETIREMENT SYSTEM RETIRING DURING THE PERIOD MARCH 23, 1999 THROUGH MARCH 25, 1999
AYES: Cox, Jacob, Slater, Roberts, Horn
10. SUBJECT: District Attorney Child Support Enforcement Bureau Program Request for Leased Space
(Supv. Dist: All )
This is a request to authorize the Department of General Services to negotiate a lease for approximately 2,600 square feet of space at 1827 E. Main Street, San Diego for equipment storage for the District Attorney's Child Support Enforcement Bureau program.
If approved, there will be no change to the budgeted appropriation or revenue level as a result of this proposal. Costs and offsetting revenue are contained in the current Fiscal Year 1998-99 Budget. Subsequent year funding for the lease and related costs and offsetting revenue will be addressed in the Fiscal Year 1999-00 budget process. There is no net General Fund cost associated with this program. This action will result in no staff year change.
1 Waive the provision of Board Policy F-22, Lease of Real Property for County Use, requiring a market search.
2. Approve in principle the leasing of approximately 2,600 square feet of space at 1827 E. Main Street, San Diego, and authorize the Director of General Services to negotiate the terms of the lease.
Concur.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
11. SUBJECT: Vista Detention Facility Dental Operatory, Project KK9033
(Supv. Dist: 5 )
Approval of this request will establish Capital Project KK9033 to convert existing space at the Vista Detention Facility to a dental operatory. Anticipated savings in Specialty Medical Services expenditures will offset the cost of this request.
Funds for this request are not budgeted. The funding source is anticipated savings in Specialty Medical Services expenditures. If approved, this request will result in $32,000 current year costs, no annual cost, and will not require any additional staff years.
1. Waive Board Policy A-91, Mid-Year Budget Changes, for the conversion of existing space at the Vista Detention Facility to a dental operatory (Capital Project No. KK9033).
2. Find in accordance with Section 15301(d) of The California Environmental Quality Act Guidelines that this project is categorically exempt from provisions of the Guidelines since it consists of minor alterations to an existing facility.
3. Transfer appropriations in the amount of $32,000 from the Sheriff's Detentions Services Bureau (Org. 2499, Account 2315) to the Contribution to Capital Outlay Fund (Org. 5361, Account 6310) for the Vista Detention Facility Dental Operatory, Project KK9033.
4. Establish appropriations in the Criminal Justice Capital Outlay Fund in the amount of $32,000 for the Vista Detention Facility Dental Operatory, Project KK9033, based on an operating transfer from the General Fund. (4 VOTES)
Concur.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
12. SUBJECT: NCRC Jail Sewer Modifications, Project MB9037
(Supv. Dist: 5)
The Vista Jail has a potential to cause interference with sewer systems from inappropriate waste material. On several occasions in the past, inmates have placed clothing, bedding, and other matter into the sewage system. Consequently, in June 1998, the Encina Wastewater Authority (EWA) issued a notice to comply with federal, state and local wastewater discharge regulations regarding pretreatment. The EWA subsequently issued an Enforcement Compliance Schedule that identified several measurable compliance milestones.
In response, the County has taken the following action to meet the specified compliance measures: selection of a wastewater consultant firm, determination of feasible pretreatment alternatives and selection of an acceptable pretreatment plan.
In order to stay within the prescribed schedule, the County must complete the installation of the approved pretreatment equipment by October 27, 1999. Approval of this request will allow the bid and award of the construction contract to meet the completion deadline
Funding for this request in the amount of $308,000 is included in the Fiscal Year 1998-99 Major Maintenance Budget. The funding source is the General Fund. No annual costs and no additional staff years will be required as a result of this action.
1. Find, in accordance with Section 15301 (d) of the California Environmental Quality Act Guidelines, that this project is categorically exempt as it consists of minor remodel alterations of an existing facility.
2. Authorize the Deputy Director, Purchasing and Contracting Division of General Services, to take any action authorized by Section 398.17.3 of the Administrative Code, with respect to contracting for the subject public works project.
3. Designate the Director of General Services as the County Officer responsible for the administration of all awarded contracts
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
13. SUBJECT: Provide Homebuyer Education and Counseling Services in the Urban County
(Supv. Dist: All)
The requested actions will a) approve the use of up to $15,000 in Community Development Block Grant (CDBG) funds to continue providing homebuyer education courses and counseling sessions in the Urban County in Fiscal Year 1999/2000, and b) authorize the Director of the Department of Housing and Community Development to issue a Notice of Funding Availability for the use of those funds to provide homebuyer education and counseling services.
This funding will help meet the need for homebuyer education and counseling services in the Urban County and will continue the existing program during Fiscal Year 1999/2000. If this request is approved, it is estimated that up to 400 potential homebuyers in the Urban County could receive education and counseling on the purchase of their first home.
Funds for this request are budgeted. The funding source is the CDBG Housing Development Fund. If approved, this request will result in $15,000 current year cost, no annual cost and require no additional staff years.
The education courses and counseling sessions for homebuyers should have a positive impact on the business community by helping to increase home sales, which generates business for lenders, realtors, and other related real estate professionals.
1. Approve the use of up to $15,000 in CDBG Housing Development funds to continue homebuyer education and counseling in the Urban County for Fiscal Year 1999/2000.
2. Authorize the Director of the Department of Housing and Community Development to issue a Notice of Funding Availability to provide up to $15,000 for homebuyer education courses and counseling sessions to be held within the Urban County for Fiscal Year 1999/2000.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
14. SUBJECT: Santa Ysabel Barn Restoration, Project KK7024
(Supv. Dist: 2)
On November 10, 1998 (50), the Board approved the bid and award of the construction contract for the restoration of the Santa Ysabel Barn, located in the rural community of Santa Ysabel, California. The apparent low bidder submitted a bid that was higher than estimated, primarily due to increased costs for hazardous materials abatement required as part of the construction work.
If approved, this request will authorize the transfer of additional appropriations into the Capital Project KK7024, based on funds from the Department of Agriculture, Weights and Measures budget.
The total cost for the subject project is $100,000. Of this amount, $80,000 is budgeted in the Capital Outlay Fund, Project KK7024, Santa Ysabel Barn Restoration. The balance of $20,000 will come from overrealized revenue from the Department of Agriculture, Weights and Measures. If approved, this request will result in $100,000 current year costs, no annual costs, and no additional staff years.
1. Establish appropriations in the amount of $20,000 in the Department of Agriculture, Weights and Measures (Org. 4858, Acct. 6310) based on overrealized Agriculture Gas Tax revenue. (4 VOTES)
2. Establish appropriations in the amount of $20,000 in the Capital Outlay Fund, Project 7024, Santa Ysabel Barn Restoration, based on an operating transfer from the Department of Agriculture, Weights and Measures. (4 VOTES)
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
15. SUBJECT: Regional Communications System, Emergency Communications Complex, Building 12 Remodel, Project KK5016
(Supv. Dist: 4 )
The Emergency Communications Complex (ECC) Capital Project KK5016, was first established by the Board on May 17, 1995 (10). The ECC is a multi-phased project, located at the County Operations Center in Kearny Mesa. The project has consolidated the existing Sheriff's communications facility, the Office of Disaster Preparedness' emergency operations center and the Department of Information System's computer support group. The major portions of the project are now complete. The proposed remodel of Building 12 is the last phase of the project.
When complete, Building 12 will be remodeled into a 14,700 sq. ft. facility that will house the Sheriff's Data Services Division, and the Department of Information Services (DIS) Microwave/Radio Communications group functions.
Additional appropriations are required because prior phases of the project resulted in expenditures that were unforeseen at the time the budget was first established in 1995. Such items are the full build-out of the Primary Systems Center, additional FF&E items for the new ECC Building 19, the relocation expenses for vacating the site upon which the new communications center would be built and a new underground fiber optics cable from Building 1 to the new ECC Building 19. If approved, this request will authorize transfers of appropriations into the Capital Outlay Fund, for Project KK5016 from the Sheriff's Budget and from the DIS, as required to complete the Building 12 remodel work. This request will also allow the bid and award of the construction contract.
Total projected costs are estimated at $707,018. Of that amount, $366,655 is budgeted in the Capital Outlay Fund, Project KK5016, and the remainder of $350,363 will come from the Sheriff's Management Reserve ($300,000) and from the Capital Outlay Fund, Project KK5015, Regional Communications System ($50,363). If approved, this request will result in $707,018 current year costs, no annual costs, and no additional staff years.
1. Waive Board Policy A-91, Mid Year Budget Changes.
2. Find, in accordance with Section 15301 (d) of the California Environmental Quality Act Guidelines, that this project is exempt as it consists of minor alterations to an existing public structure.
3. Establish appropriations in the amount of $300,000 in the Sheriff Org. 2431, Acct. 6310 - Operating Transfer based on the Sheriff's Management Reserve, provide additional appropriations for Project KK5016, the Regional Communications System, Emergency Communications Complex. (4 VOTES)
4. Establish appropriations in the amount of $300,000 in the Capital Outlay Fund, Project KK5016, Regional Communications System, Emergency Communications Complex, based on an operating transfer from the Sheriff. (4 VOTES)
5. Cancel appropriations in the amount of $50,363 in the Capital Outlay Fund, Project KK5015 and the related revenue from SANCAL (1996 Regional Communications System financing).
6. Establish appropriations in the amount of $50,363 in the Capital Outlay Fund, Project KK5016, Regional Communications System, Emergency Communications Complex, based on revenue from SANCAL (1996 Regional Communications System financing). (4 VOTES)
7. Authorize the Deputy Director of Purchasing and Contracting Division of General Services, to take any action authorized by Section 398.17.3 of the Administrative Code, with respect to contracting for the subject public works project.
8. Designate the Director of General Services as the County Officer responsible for administering any awarded construction contracts
ON MOTION of Supervisor Roberts, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended.
AYES: Cox, Jacob, Slater, Roberts, Horn
16. SUBJECT: Juvenile Hall Fire Alarm System Upgrade
(Supv. Dist: 4)
On February 16, 1999 (14), the Board authorized funding for additional infrastructure support items for the 30-bed Juvenile Hall Expansion Project. One of these items was the fire alarm system upgrade. The current fire alarm system is obsolete and is non-compliant with year 2000 requirements. This proposal will authorize the advertisement and award of a construction contract for the fire alarm system upgrade at Juvenile Hall, Project MB9208.
Funding for this request in the amount of $240,000 is included in the Fiscal Year 1998-99 Major Maintenance Budget. The funding source is the General Fund. No annual costs and no additional staff years will be required as a result of this action.
1. Find, in accordance to Section 15301 of the California Environmental Quality Act Guidelines, that this project is categorically exempt since it pertains to the operation, repair, maintenance, or minor alteration to an existing structure.
2. Authorize the Deputy Director, Purchasing and Contracting Division of General Services to take any action authorized by Section 398.17.3 of the Administrative Code, with respect to contracting for the subject public works project.
3. Designate the Director of General Services as the County Officer responsible for the administration of this contract.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
17. SUBJECT: Valley Center Unified School District Formation
(Supv. Dist: 5)
The Pauma and Valley Center Union School Districts have undertaken the required procedures set forth in the Education Code to reorganize into a unified (K-12) school district. The proposed unification has been approved by the State Board of Education, the County Committee on School District Organization, and the electorate as part of March 2, 1999, election. The Board of Supervisors must now take action terminating the former districts, creating the new unified district and transferring territory therein, including the portion of the Escondido Union High School District located within the boundaries of the current districts.
This item does not impact the County of San Diego's family of funds. The only costs are related to the creation and approval of this agenda item. The newly elected school board must prepare budgets, align curriculum and operate the 4,400 student district. It will officially begin operations in July 2000. The district will include Valley Center High School, now under the supervision of the Escondido Union High School District.
Approve the Resolution creating a new unified school district named the Valley Center Unified School District.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent, adopting Resolution No. 99-76, entitled: CREATION OF NEW UNIFIED SCHOOL DISTRICT COMPRISING THE AREA OF THE PAUMA AND VALLEY CENTER UNION SCHOOL DISTRICTS NAMED VALLEY CENTER UNIFIED SCHOOL DISTRICT.
AYES: Cox, Jacob, Slater, Roberts, Horn
18. SUBJECT: Regionalization and Coordination of Household Hazardous Waste Programs
(Supv. Dist: All)
From 1985 until June 30, 1998, the County Department of Environmental Health administered a regional Household Hazardous Waste Program for all jurisdictions, except the City of San Diego. This program consisted of conducting one-day collection events, operating permanent household hazardous waste collection facilities, public education and an information line. Regional funding for this program is no longer available as a result of the divestiture of the County's Solid Waste System. Under State law, each jurisdiction is responsible for preparing and implementing a Household Hazardous Waste Element as part of the County-wide Integrated Waste Management Plan. Currently, there exists a lack of regional participation and coordination among jurisdictions to serve the public's needs for convenient Household Hazardous Waste disposal, recycling and education. Although the County is not responsible for programs in other jurisdictions, the County as the regional government can assume a leadership role in the development of a new regional approach to providing services to the public. Approval of this Board letter will enable the Board of Supervisors to form a sub-committee to work with elected officials, industry and environmental groups to develop a truly regional Household Hazardous Waste Program.
If approved, this request will result in no additional costs or staff years.
1. Designate Supervisor Cox and Vice-Chairwoman Jacob as a Board sub-committee to work with cities to develop a regional Household Hazardous Waste Program.
2. Designate the sub-committee of Supervisor Cox and Vice-Chairwoman Jacob to work with the Industrial Environmental Association (IEA) and other interested industry groups to identify any appropriate role for private industry in a regional program
3. Direct the Chief Administrative Officer to work with cities, including the City of San Diego, in an effort to establish a region-wide information line and public education outreach program as part of a regional Household Hazardous Waste Program.
4. Direct the Chief Administrative Officer to continue to seek grant funds to site additional permanent Household Hazardous Waste Facilities in the unincorporated areas of the County of San Diego.
ON MOTION of Supervisor Cox, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended.
AYES: Cox, Jacob, Slater, Roberts, Horn
19. SUBJECT: Bus Stop Shelter Program
(Supv. Dist: 1, 2, 4)
On March 31, 1998 (12), the Board directed staff to: (1) apply for Community Development Block Grant funds to install and maintain rustic bus shelters in the unincorporated area served by County Transit System; (2) explore with the San Diego Metropolitan Transit Development Board (MTDB) the option of MTDB providing funding equal to the cost of the MTDB's standard steel shelters to fund the cost of the rustic shelters; (3) consider options used by the North County Transit District; (4) explore shelter design alternatives and ways to incorporate advertising; and (5) obtain community input on one preferred bus shelter design. Staff completed these tasks and recommends issuing an Request for Proposal (RFP) to retain a contractor for the design, installation, maintenance, and liability coverage for bus shelters at no cost to the County.
Funds for this request will be completely borne by the contractor. If approved, this request will result in no current year cost, no annual cost, and will require no additional staff years.
1. Find, in accordance with Section 15061(b)(3) of the California Environmental Quality Act Guidelines, that it can be seen with certainty that there is no possibility that the following actions may have a significant effect on the environment.
2. Approve and authorize the Director of Public Works to issue an RFP and, subject to successful negotiations, approve encroachment permits for the design, installation, maintenance, and liability coverage of bus shelters at no cost to the County.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
20. SUBJECT: Chip Sealing Various County Roads in All Road Maintenance Divisions
(Supv. Dist: All)
This is a request for approval of the advertisement and subsequent award of a contract to chip seal various County roads in all Road Maintenance Divisions. The project will benefit the community in that the chip seal coat will maintain the integrity of the roadway structural section, preventing future costly road repair.
The portion of this project funded by Gas Tax Funds ($3,100,000) is budgeted in the Department of Public Works' 1998-99 Detailed Work Program. It is also necessary to appropriate $71,650 from County Service Area property owner contributions to chip seal designated roads in various County Service Areas. If approved, this request will result in $3,171,650 current year cost, no annual cost and require the addition of no staff years.
1. Find in accordance with Section 15301 of the California Environmental Quality Act Guidelines that this project is categorically exempt from the provisions of the Guidelines since it consists of the maintenance of existing facilities with no increase in capacity.
2. Establish additional appropriations in the amount of $71,650 in Activity 4C9000 (Fiscal Year 1998-99 Chip Seals), Org. 5766, Account 2324, Task 324 based on available revenue from various County Service Areas. (4 VOTES)
3. Authorize the Deputy Director of Purchasing and Contracting Division of General Services to take any action authorized by Section 398.17.3(a) of the Administrative Code with respect to contracting for the subject public works project.
4. Designate the Director of Public Works as the County Officer responsible for administering the contract.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
21. SUBJECT: Amendment to the Agreement with SB&O, Inc. for Engineering Design for Reconstruction of Curves on West Lilac Road, Phase II
(Supv. Dist: 5)
This is a request to approve an amendment and negotiated fee for Phase II of the design work for the West Lilac Road curve realignment project. The original agreement included two phases. Phase I was a study to determine the best curve realignment plan. Phase II is for final design of the selected plan. The project will improve travel for motorists, including school buses that regularly travel the road.
Funds for the West Lilac Road project are budgeted. The funding source is TransNet Exchange Funds. If approved, this request will result in $87,928 current year costs, no annual cost and will require the addition of no staff years.
1. Approve and authorize the transfer of appropriations in the amount of $87,928 from Activity 2C4020 (West Lilac Road Curves), Org 5766, Account 3465, and Task 465 to Activity 2C4020 (West Lilac Road Curves), Org 5766, Account 2425, and Task 425.
2. Approve and authorize the Deputy Director, Purchasing and Contracting Division of General Services, to execute the First Amendment to the agreement with SB&O, Inc. to provide engineering design services for the West Lilac Road design project for compensation not-to-exceed $87,928.
3. Designate the Director of Public Works as the County Officer responsible for administering the contract.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
22. SUBJECT: Appropriation of Allocated Fiscal Year 1998-99 Parks and Recreation Department General Funds to Various Projects and Activities
(Supv. Dist: All)
During Fiscal Year 1998-99 budget deliberations, the Board of Supervisors allocated General Funds for grant support/matching expenditures and for revenue enhancement related activities. This recommended proposal will appropriate and transfer $100,482 of these funds into various projects and activities based on overall County priority and needs of the Parks and Recreation Department that would result in the best return for the investment of the General Fund monies. These funds will be used to supplement various grant funds received in the amount of $441,000. In addition, this action will approve the appropriation of $7,000 in the Capital Outlay Fund to provide for Multiple Species Conservation Program (MSCP) acquisition costs related to the acquisition of land in Lusardi Creek. This funding was specifically allocated to the Parks and Recreation Department during Fiscal Year 1998-99 Budget deliberations for this purpose.
Funds for this request in the amount of $107,482 are budgeted in the Parks and Recreation Department current year budget and will be transferred to various Capital Projects and Department programs as a result of this action. The funding source is budgeted Parks and Recreation Department General Funds. If approved, this request will result in $107,482 current year cost, no annual cost, and will require the addition of no staff years. There will be no additional cost to the General Fund as a result of this action.
1. Waive Board Policy A-91, Mid-Year Budget Changes, to allow for the appropriation of Parks and Recreation Department current year budgeted General Fund into various projects.
2. Find in accordance with Section 15322 of the California Environmental Quality Act (CEQA) Guidelines that the Spring Valley Tween and Teen Center is categorically exempt from CEQA as it pertains to an educational program involving no physical changes in the area affected.
3. Find in accordance with Section 15301(a) of the CEQA Guidelines that the Julian Museum Grosskopf House Security System is categorically exempt from CEQA as it pertains to minor alterations to existing public facilities.
4. Approve and authorize the transfer of appropriations in the amount of $52,482 within the Parks and Recreation Department budget, Org 5111, from Account 3453 to: Account 1102 for the Lakeside Critical Hours Program, Phase II ($15,000), Account 2315 for the Lakeside Critical Hours Program, Phase II ($10,000), Account 1102 for the Spring Valley Tween and Teen Center ($21,000), Account 2340 for the Parks and Recreation Department Discovery Kits Program ($2,000), and to Account 2317 for the Julian Museum Grosskopf House Security System ($1,982) and the Julian Memorial Park Road Vacation project ($2,500).
5. Approve and authorize the transfer of appropriations in the amount of $48,000 from the Parks and Recreation Department budget, Org. 5111, Account 3453, to the Capital Improvement Budget, Org. 5361, Account 6310, to provide funds for Capital Projects KN3944 - Los Penasquitos Spring House and Reservoir Restoration, Phase II ($3,000), KN1313 - Fallbrook Restroom and Park Improvements ($35,000) and KA9014 - Volcan Mountain Acquisition, Phase V ($10,000).
6. Approve and authorize the establishment of appropriations in the amount of $48,000 in the Capital Outlay Fund for Capital Projects KN3944 - Los Penasquitos Spring House and Reservoir Restoration, Phase II ($3,000), KN1313 - Fallbrook Restroom and Park Improvements ($35,000) and KA9014 - Volcan Mountain Acquisition, Phase V ($10,000), based on an operating transfer from the General Fund. (4 VOTES)
7. Approve and authorize the transfer of appropriations in the amount of $7,000 from the Parks and Recreation Department budget, Org. 5111, Account 2315, to the Capital Improvement Budget, Org. 5361, Account 6310, to provide funds for Capital Project KA9500, MSCP Phase 1 Acquisition.
8. Approve and authorize the establishment of appropriations in the amount of $7,000 in the Capital Outlay Fund for Capital Project KA9500, MSCP Phase I Acquisition, based on an operating transfer from the General Fund. (4 VOTES)
Directing the Chief Administrative Officer to use $15,000 of unallocated funds for repairs to Cactus Park; and to report back to the Board on the feasibility of reinvesting lease revenues back into Cactus Park, ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
23. SUBJECT: Office of Criminal Justice Planning Delinquency Prevention and Intervention Program Grant Applications
(Supv. Dist: 2,4)
The Federal Office of Juvenile Justice and Delinquency Prevention has provided the Governor's Office of Criminal Justice Planning (OCJP) a total of $4 million to fund programs that provide positive alternatives to at-risk youth. This funding is available through competitive grant applications. One type of program proposed for funding would provide prevention and intervention services for youth that are at high risk of entering the juvenile justice system. The Parks and Recreation Department has two existing at-risk youth programs which are eligible for this grant. This action will authorize the filing of applications for grant funding under this program in the amount of $600,000 for the Lakeside Community Cross-Age Mentoring Project and the Spring Valley Teen Center Positive Images Program. If awarded, grant funds will provide $100,000 to each program every year for three years to enhance these existing at-risk youth recreation programs managed by the Parks and Recreation Department.
Funds for this request are not budgeted. The funding source is the OCJP grant program which does not require a cash or in-kind services match. If approved, this request will result in no current year cost, no annual cost, and if the grant is awarded, will require the addition of one staff year for the duration of the grant, which will be totally offset by the grant funding. There will be no General Fund cost resulting from this action.
1. Find in accordance with Section 15322 of the California Environmental Quality Act (CEQA) Guidelines that the Parks and Recreation Department Lakeside Community Cross-Age Mentoring Project and the Spring Valley Teen Center Positive Images Program are categorically exempt from CEQA as they pertain to the development of youth preventive educational programs involving no physical changes in the areas affected.
2. Adopt the Resolution of the San Diego County Board of Supervisors Approving the Applications for Funding from the Office of Criminal Justice Planning Juvenile Justice and Delinquency Prevention Program for the Lakeside Community Cross-Age Mentoring Project and the Spring Valley Teen Center Positive Images Program; and appointing the Director of Parks and Recreation as agent of the County of San Diego to accept grant funds if awarded, conduct all negotiations, execute and submit all documents which may be necessary for the completion of the aforementioned proposals.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent, adopting Resolution No. 99-77, entitled: RESOLUTION OF THE SAN DIEGO COUNTY BOARD OF SUPERVISORS APPROVING THE APPLICATIONS FOR FUNDING FROM THE OFFICE OF CRIMINAL JUSTICE PLANNING JUVENILE JUSTICE AND DELINQUENCY PREVENTION PROGRAM FOR THE LAKESIDE COMMUNITY CROSS-AGE MENTORING PROJECT AND THE SPRING VALLEY TEEN CENTER POSITIVE IMAGES PROGRAM.
AYES: Cox, Jacob, Slater, Roberts, Horn
24. SUBJECT: Noticed Public Hearing:
(Supv. Dist: 2, 5)
On February 2, 1999, the Board authorized the initiation of a mailed ballot proceeding to proposed Permanent Road Divisions (PRDs) No. 1001 - Capra Way, located in the Fallbrook area; No. 1002 - Sunny Acres, located in the Alpine area; and No. 1003 - Alamo Way, located in the El Cajon area. The mailed ballot proceeding is mandated by State Law which states that when any new or increased assessment is considered, it must be approved by a weighted majority of the owners of the impacted properties. On February 3, 1999, notices and ballots were mailed to property owners of 34 parcels in Capra Way, eight parcels in Sunny Acres, and 23 parcels in Alamo Way. The proposed assessments will be used to finance the improvement and paving of the roads located in these three areas of benefit. The hearing today provides the public an opportunity to speak to the issue of the proposed assessments and formations, and the Board to accept and confirm the results of the mailed ballot proceedings as well as approve the necessary formation documents.
Funds for these requests are budgeted. The funding source is the Special Districts formation fund, which will be reimbursed after formation. If approved, this request will result in an approximate current year cost for State Board of Equalization and administration fees of approximately $2,000 and will require the addition of no staff years.
1. Find, in accordance with Section 15061 (b)(3) of the California Environmental Quality Act (CEQA) Guidelines, that it can be seen with a certainty that there is no possibility that the following actions may have a significant effect on the environment and the activities are not subject to CEQA because they are existing roads.
2. Accept and confirm the results of the mailed ballot proceeding for proposed PRD's:
a) No. 1001 - Capra Way
b) No. 1002 - Sunny Acres
c) No. 1003 - Alamo Way
3. Adopt the Resolutions Establishing Permanent Road Divisions:
a) No. 1001 - Capra Way
b) No. 1002 - Sunny Acres
c) No. 1003 - Alamo Way
4. Adopt the Resolutions Declaring These Roads to be Public Roads:
a) Capra Way and Valentine Lane
b) Sunny Acres Avenue
c) Alamo Way
5. Adopt the Ordinances Providing a Procedure for Fixing and Collecting Charges on the Tax Roll for Permanent Road Divisions:
a) No. 1001 - Capra Way
b) No. 1002 - Sunny Acres
c) No. 1003 - Alamo Way
6. Adopt the Resolution Approving the Transfer of Money to Permanent Road Division No. 1001 - Capra Way
Accepting and confirming Capra Way ballot results as being approved with a 59 percent weighted majority; Sunny Acres ballot results as being approved with a 94 percent weighted majority; and Alamo Way ballot results as being approved with a 82 percent weighted majority, ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors closed the Hearing and took action as recommended, on Consent, adopting the following Resolutions and Ordinances:
99-78 RESOLUTION ESTABLISHING PERMANENT ROAD DIVISION No. 1001 - CAPRA WAY
99-79 RESOLUTION ESTABLISHING PERMANENT ROAD DIVISION NO. 1002 - SUNNY ACRES
99-80 RESOLUTION ESTABLISHING PERMANENT ROAD DIVISION NO. 1003 - ALAMO WAY
99-81 RESOLUTION DECLARING CAPRA WAY AND VALENTINE LANE TO BE PUBLIC ROADS, DECLARING SAID ROADS NOT COUNTY HIGHWAYS AND NOT ACCEPTED INTO THE COUNTY MAINTAINED ROAD SYSTEM
99-82 RESOLUTION DECLARING ALAMO WAY TO BE A PUBLIC ROAD, DECLARING SAID ROAD NOT A COUNTY HIGHWAY AND NOT ACCEPTED INTO THE COUNTY MAINTAINED ROAD SYSTEM
99-83 RESOLUTION DECLARING SUNNY ACRES AVENUE TO BE A PUBLIC ROAD, DECLARING SAID ROAD NOT A COUNTY HIGHWAY AND NOT ACCEPTED INTO THE COUNTY MAINTAINED ROAD SYSTEM
99-84 UNTITLED (TRANSFER OF MONEY TO PERMANENT ROAD DIVISION NO.
1001 - CAPRA WAY)
Ordinance No. 9014 (New Series) entitled: AN ORDINANCE PROVIDING A PROCEDURE FOR FIXING AND COLLECTING CHARGES ON THE TAX ROLL FOR MISCELLANEOUS EXTENDED SERVICES PROVIDED BY PERMANENT ROAD DIVISION NO. 1001 - CAPRA WAY
Ordinance No. 9015 (New Series) entitled: AN ORDIANCE PROVIDING A PROCEDURE FOR FIXING AND COLLECTING CHARGES ON THE TAX ROLL FOR MISCELLANEOUS EXTENDED SERVICES PROVIDED BY PERMANENT ROAD DIVISION NO. 1002 - SUNNY ACRES
Ordinance No. 9016 (New Series) entitled: AN ORDINANCE PROVIDING A PROCEDURE FOR FIXING AND COLLECTING CHARGES ON THE TAX ROLL FOR MISCELLANEOUS EXTENDED SERVICES PROVIDED BY PERMANENT ROAD DIVISION NO. 1003 - ALAMO WAY
AYES: Cox, Jacob, Slater, Roberts, Horn
25. SUBJECT: Administrative Item:
(Supv. Dist: All)
These appointments are in accordance with applicable Board Policy A-74, Citizen Participation in County Boards, Commissions, and Committees and Board Policy A-77, Appointments to Fill Vacancies and Cancellation of Election where Insufficient Nomination Filed Prior to Uniform District Election and Citizen Planning Group Election and Procedures for Appointments to Resource Conservation District Boards.
Appoint Tris E. Hubbard to the Alcohol and Drug Services Advisory Board to fill the unexpired term of Heidi Calixto, for a term to expire January 2, 2001.
Appoint Lloyd Schwartz to the Assessment Appeals Board No. 4 to fill unexpired term of Steven Haskins, for a term to expire September 4, 2000.
Appoint Ernest R. Bilodeau to the Lower Sweetwater Fire District to fill an existing vacancy, for a term to expire December 31, 2002.
Appoint Betty M. Manhardt to the Commission on the Status of Women, for a term to expire January 8, 2001.
Appoint Janice Grace to fill Seat No. 3 and Richard Wright to fill Seat No. 9 on the Jamul-Dulzura Community Planning Group, for terms to expire December 31, 2000.
Appoint Juli Zerbe to fill Seat No. 11 on the Julian Community Planning Group, for a term to expire December 31, 2000.
Appoint the following to the Descanso Planning Group: Robert Elkins to fill Seat No. 6 and Mark Gassert to Seat No. 8, for terms to expire December 31, 2002; Bill Brady to fill Seat No. 7 and Colleen Jenkins to Seat No. 9, for terms to expire December 31, 2000.
Reappoint Kent D. Trimble to the Floor Control District Advisory Commission, for a term to expire January 6, 2003.
Appoint Timothy J. Cassidy to the Assessment Appeals Board No. 3, to replace Frederick Kunzel whose term expired, for a term to expire September 2, 2002.
Appoint Robert Jackson to Seat No. 7 on the Borrego Springs Sponsor Group, for a term to expire January 1, 2001.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
26. SUBJECT: Communications Received
(Supv. Dist: All)
Board Policy A-72, Board of Supervisors Agenda and Related Process, authorizes the Clerk of the Board to prepare a Communications Received for Board of Supervisors' Official Records. Routine informational reports which need to be brought to the attention of the Board of Supervisors yet not requiring action are listed on this document. Communications Received documents are on file in the Office of the Clerk of the Board.
Note and file.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
27. SUBJECT: Closed Session
(Supv. Dist: All)
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Anticipated litigation pursuant to section (c) of Government Code section 54956.9
No. of Potential Cases: 1
B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Sharon Lear, et al. v. Board of Retirement, et al.; San Diego Superior Court No. 706279
C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
San Diego Building Authority, et al. v. M. H. Golden Company, Inc., et al.; San Diego Superior Court No. 694528
D. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
San Diego Asphalt, Inc. v. Excavating Engineers, Inc., et al.; San Diego Superior Court No. 726442
E. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Jerry Mailhot v. County of San Diego, et al.; San Diego Superior Court No. 728679
F. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
County of San Diego v. Nelson & Sloan, et al.; San Diego Superior Court No. 714177-1
G. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Marin Artukovich v. County of San Diego, et al.; San Diego Superior Court No. 708040
H. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
William Kelly v. County of San Diego, et al.; San Diego Superior Court No. 603426
I. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Daisy Canseco v. County of San Diego, et al.; United States District Court No. 98cv2028
County Counsel reported that the Board authorized County Counsel to join in a lawsuit, brought by Sonoma County, in pursuing ERAF reimbursement (Item A); and authorized County Counsel to accept plaintiff's settlement demand of $70,000 (Item G).
28. SUBJECT: Administrative Item:
(Supv. Dist: All)
On March 16, 1999 (25), your Board introduced Ordinance for further Board consideration on March 23, 1999.
This action amends the San Diego County Compensation Ordinance by establishing compensation and authorized positions in the San Diego Retirement Association.
Funds for these recommendations are budgeted in the 1998-99 Retirement Association budget or in mid-year actions approved by the Retirement Board.
Adopt Ordinance entitled:
AN ORDINANCE AMENDING THE COMPENSATION ORDINANCE ESTABLISHING AUTHORIZED POSITIONS AND COMPENSATION FOR THE SAN DIEGO RETIREMENT ASSOCIATION
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent adopting Ordinance No. 9017 (New Series) entitled: AN ORDINANCE AMENDING THE COMPENSATION ORDINANCE ESTABLISHING AUTHORIZED POSITIONS AND COMPENSATION FOR THE SAN DIEGO RETIREMENT ASSOCIATION.
AYES: Cox, Jacob, Slater, Roberts, Horn
29. SUBJECT: Administrative Item:
(Supv. Dist: All)
On March 16, 1999 (24), your Board introduced Ordinance for further Board consideration on March 23, 1999.
This action amends the San Diego County Compensation Ordinance by 1) amending cash in lieu of compensatory time off provisions; 2) amending benefit provisions; 3) amending retirement offset contribution provisions; and 4) establishing authorized positions in seven departments.
Funds for these recommendations are budgeted in the 1998-99 adopted budget or in mid-year actions approved by your Board.
Adopt Ordinance entitled:
AN ORDINANCE AMENDING THE COMPENSATION ORDINANCE ESTABLISHING AUTHORIZED POSITIONS AND COMPENSATION.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent, adopting Ordinance No. 9018 (New Series) entitled: AN ORDINANCE AMENDING THE COMPENSATION ORDINANCE ESTABLISHING AUTHORIZED POSITIONS AND COMPENSATION.
AYES: Cox, Jacob, Slater, Roberts, Horn
30. SUBJECT: Legislative Policy: Prohibition of General Relief Eligibility for Convicted Drug Felons
(Supv. Dist: All )
General Relief is a State mandated, 100 percent County funded cash assistance program primarily for able-bodied indigent adults. On February 17, 1998 (36), the Board of Supervisors adopted an ordinance prohibiting the issuance of General Relief payments to individuals convicted of drug-related felonies committed after August 22, 1996. The Board's action was consistent with changes in federal and State law prohibiting eligibility for adults in federal and State programs for needy families with children as well as the federal Food Stamp program.
Recently, advocates for convicted drug felons who have been denies General Relief have argues that the language contained in State law does not permit the County to deny eligibility to convicted drug felons.
Recently, advocates for convicted drug felons who have been denied General Relief have argued that the language contained in State law does not permit the County to deny eligibility to convicted drug felons.
Although the State law affords the County broad discretion in setting the standards of aid for the General Relief Program, approval of the following recommendation will assure that State policy clearly expresses the intent to deny General Relief payments to all convicted drug felons.
Direct the Chief Administrative Officer to pursue legislation to clarify existing law and remove any doubt that convicted drug felons are not eligible for General Relief payments.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
31. SUBJECT: Smart Growth and Neighborhood Conservation Policy
(Supv. Dist: All )
State spending plays a significant role in guiding growth and facilitating development. The County of San Diego is committed to fighting the high financial, social and environmental costs of sprawl development through effective Smart Growth and Neighborhood conservation strategies, thereby enhancing the quality of life for all San Diegans.
1. Approve my recommendation to adopt the submitted Resolution which recommends that the Governor of the State of California include the establishment of a Smart Growth and Neighborhood Conservation Policy as part of plans to be developed by the Governor's Commission on Building for the 21st Century and State Housing Task Force and as part of the California Futures Network's Smart Growth Guiding Policies.
2. Authorize the Chairwoman to forward the adopted Resolution to the Governor for consideration.
ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors referred this item to the March 24, 1999 Smart Growth Conference and Workshop sponsored by Chairwoman Slater and Supervisor Roberts.
AYES: Cox, Jacob, Slater, Roberts, Horn
32. SUBJECT: Proclamations
On behalf of the Board, Chairwoman Slater introduced Harley, a one-year-old, neutered male tan Terrier mix, as the honored Pet of the Week. (Tag No. C363)
On behalf of the Board, Chairwoman Slater presented a proclamation to Troop Leader Marsha Martin honoring Scout Troop 8208
On behalf of the Board, Chairwoman Slater presented a proclamation to Chief Ken Mill of the San Diego Unit of the California Department of Forestry and Fire Protection declaring Emergency Preparedness Month
On behalf of the Board, Vice Chairwoman Jacob presented a proclamation to Gary Sams honoring the Youth Sports Mentoring Organization.
On behalf of the Board, Vice Chairwoman Jacob presented a proclamation to Dr. Moser, TB Control Officer and Dr. Ross, Director of Health & Human Services Agency declaring World Tuberculosis Day.
On behalf of the Board, Supervisor Roberts presented a proclamation to Cathy Anderson, San Diego Film Commissioner and CEO of the San Diego Film Commission, honoring San Diego Film Commission.
33. SU