Category

Agenda No.

Subject:

Health & Human Services

1.

IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY IMPLEMENTATION

(4 VOTES)

2.

COMMUNITY SERVICES BLOCK GRANT - 2002-03 COMMUNITY ACTION PLAN

3.

ADULT-OLDER ADULT MENTAL HEALTH SERVICES – REQUEST FOR BIOPSYCHOSOCIAL REHABILITATION SERVICES

4.

COMPETITIVE PROCUREMENT OF DAY TREATMENT SERVICES FOR SERIOUSLY EMOTIONALLY DISTURBED STUDENTS IN NORTH COUNTY

5.

ALCOHOL AND DRUG SERVICES REVENUE CONTRACT WITH THE STATE OF CALIFORNIA

6.

EMERGENCY MEDICAL SERVICES AGREEMENTS

Public Safety

7.

SHERIFF'S VOLUNTEER HORSE PATROL

8.

SHERIFF’S DEPARTMENT AGREEMENTS WITH DRUG ENFORCEMENT ADMINISTRATION, SAN DIEGO, LA MESA AND EL CAJON POLICE DEPARTMENTS REGARDING MARIJUANA ERADICATION

9.

SHERIFF’S DEPARTMENT ACCEPTANCE OF DONATIONS

10.

SHERIFF’S DEPARTMENT SERVICE LEVEL CHANGES IN THE CONTRACT CITIES OF IMPERIAL BEACH, SANTEE AND VISTA

11.

SHERIFF’S ACCEPTANCE OF CONTINUATION FUNDING FOR GANG RESISTANCE EDUCATION AND TRAINING (GREAT) GRANT

(4 VOTES)

Community Services

12.

SET HEARING FOR 07/10/2001

SHERIFF – OPTION TO PURCHASE A BUILD-TO-SUIT SHERIFF'S SUBSTATION AT 426 EAST ALVARADO STREET, FALLBROOK

(4 VOTES)

13.

CAMPO JUVENILE RANCH FACILITY RENOVATIONS AND BARRETT YOUTH CORRECTIONAL CENTER RENOVATIONS MAJOR CHANGE ORDER 1

(4 VOTES)

14.

NOTICED PUBLIC HEARING:

INTENTION TO SELL REAL PROPERTY - 9100 BLOCK OF ILDICA STREET, SPRING VALLEY - COUNTY PARCEL 2000-0246-A

15.

AUTHORITY TO BID AND AWARD A CONSTRUCTION CONTRACT FOR THE INSTALLATION OF A NEW ROOFING SYSTEM ON THE COUNTY OPERATIONS CENTER ANNEX, MAIN BUILDING PROJECT # MM1646 

16.

AWARD OF ENGINEERING SERVICES CONTRACTS FOR HVAC RETROFITS AT HEALTH SERVICES COMPLEX (DISTRICT: 1) AND EAST COUNTY REGIONAL CENTER

17.

ESTABLISHMENT OF A DEPARTMENT OF ANIMAL CONTROL SOUTH SHELTER IMPROVEMENT TRUST FUND 

18.

APPOINTMENT OF TENANT COMMISSIONERS TO THE HOUSING AUTHORITY OF THE COUNTY OF SAN DIEGO BOARD OF COMMISSIONERS

Financial & General Government

19.

SOLE SOURCE ACQUISITION OF EXCEPTION MAIL PROCESSING SYSTEM

20.

RETIREMENT BOARD ELECTION – THIRD (GENERAL) MEMBERS

21.

REVISION TO BOARD POLICY A-111, COMPUTER AND TELECOMMUNICATIONS-BASED INFORMATION SYSTEMS

Community Services

22.

SET HEARING FOR 07/31/2001

INTENTION TO ENTER INTO AN OPTION TO PURCHASE AND SALE OF SURPLUS REAL PROPERTY – COUNTY PARCELS 98-0266-A & B & 98-0267-A - CAMPO ROAD, RANCHO SAN DIEGO

(4 VOTES)

Financial & General Government

23.

ADMINISTRATIVE ITEM:

APPOINTMENT

Clerk of the Board - Miscel

24.

COMMUNICATIONS RECEIVED

Closed Session

25.

CLOSED SESSION

Public Safety

26.

DATE RAPE DRUGS AND PROPOSITION 36: A HAZARDOUS MIX

Financial & General Government

27.

NOTICED PUBLIC HEARING:

PROPOSED 2001 – 2002 BUDGETS:  COUNTY SERVICE AREA, LIGHTING AND MAINTENANCE DISTRICTS; COUNTY SANITATION DISTRICTS; PERMANENT ROAD DIVISION; AIR POLLUTION CONTROL DISTRICT; FLOOD CONTROL DISTRICT; REDEVELOPMENT AGENCIES; CHIEF ADMINISTRATION OFFICER'S PROPOSED OPERATIONAL

PLAN - FISCAL YEAR 2001 - 2002 AND 2002 - 2003

This item will be continued to a time certain at 2:00 p.m. on Wednesday, June 13, 2001

28.

APPOINTMENT TO FILL THE VACANCY ON THE OTAY WATER DISTRICT BOARD OF DIRECTORS

(CARRYOVER FROM 05/22/2001, AGENDA NO. 36)

29.

NOTICED PUBLIC HEARING

TEFRA HEARING FOR A TAX-EXEMPT FINANCING FOR THE SOUTHERN CALIFORNIA HOUSING DEVELOPMENT CORPORATION

Awards/  Proclamation

30.

AWARDS/PROCLAMATIONS

Public Communi-cations

31.

PUBLIC COMMUNICATIONS

1.

SUBJECT:

IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY IMPLEMENTATION (DISTRICT: ALL)
 

In July 1999, the Governor signed legislation (AB 1682, Chapter 90, Statutes of 1999) mandating the formation of an employer of record for the In-Home Supportive Services Program (IHSS). The law also required the formation of a committee to advise the County on the preferred mode or modes of service needed to establish the employer of record.  On May 16, 2000 (6), the Board directed the Chief Administrative Officer to appoint the IHSS Advisory Committee.  On October 17, 2000 (3) Supervisors Jacob and Roberts brought forward the IHSS Advisory Committee’s recommendation to establish a public authority to serve as the IHSS employer of record to administer a mixed mode approach for the County of San Diego, featuring a public authority and contracts and directed the Chief Administrative Officer to return with a draft public authority ordinance. 

On February 13, 2001 (8), the Board received the draft public authority ordinance and directed the Chief Administrative Officer to form an implementation team and return to the Board in 90-120 days with final recommendations for the formation of the IHSS Public Authority.  This item responds to that direction and brings forward the County of San Diego In-Home Supportive Services Public Authority Ordinance, the Employer-Employee Relations Resolution for the public authority, and identifies funding for the administrative costs necessary to initiate the public authority.  This item requests Board authorization to recruit and hire an executive director and perform other steps necessary to implement the public authority.

This item requests approval to issue a request for proposals for a human resources consultant to establish the personnel structure for the public authority and a request for proposals for personnel/payroll services to manage these responsibilities for the Authority administrative staff.  This item also requests approval for a meeting stipend for IHSS Advisory Committee members.
 

Funding for this request is not included in the FY 2001-02 Proposed Operational Plan.  If approved, this request will result in $2,923,764 cost and revenue in FY 2001-02.  The funding sources are the State Department of Social Services and Social Services Realignment revenue.  There will be no change in net General Fund cost and no additional County staff years.
 

CHIEF ADMINISTRATIVE OFFICER

1.      Approve the introduction of the Ordinance (first reading), read title and waive further reading of the Ordinance. 

AN ORDINANCE ADDING ARTICLE IIIb TO THE SAN DIEGO COUNTY ADMINISTRATIVE CODE RELATING TO THE CREATION OF THE COUNTY OF SAN DIEGO IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY. 

           Submit the ordinance for further Board consideration and adoption (second              

           Reading) on June 19, 2001.

2.      Adopt the Employer-Employee Relations Resolution for the County of San Diego In-Home Supportive Services Public Authority.

3.      Establish appropriations of $2,923,764 for FY 2001-02 in the Health and Human Services Agency for implementation activities and operating expenses for the In-Home Supportive Services Public Authority based on unanticipated revenue from the State Department of Social Services and Social Services Realignment revenue. (4 VOTES)

4.      Direct the Chief Financial Officer to establish an operating fund for the public authority in the Health and Human Services Agency.

5.      Direct the Chief Financial Officer to provide interim financial services to establish the public authority.

6.      Direct the Chief Administrative Officer to complete the necessary steps to form the public authority.

7.      Authorize the Chief Administrative Officer to recruit and hire an Executive Director subject to final approval by the Public Authority Governing Body.

8.      In accordance with Section 401, Article XXIII of the County Administrative Code and A-96, Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractors pursuant to Charter Section 703.10, authorize the Director, Purchasing and Contracting Department, to release a request for proposals and enter into negotiations with a human resources consultant to form the public authority personnel system, and upon successful negotiations and determination of a fair and reasonable price, award a one-year contract beginning on or after July 1, 2001 through June 30, 2002, with one additional option year and up to an additional six months if needed; and, to amend the contract as required for changes in funding and services subject to the approval of the Director, Health and Human Services Agency.

9.      In accordance with Section 401, Article XXIII of the County Administrative Code, and A-96, Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractors pursuant to Charter Section 703.10, authorize the Director, Purchasing and Contracting Department, to release a request for proposals and enter into negotiations for a personnel/payroll contractor to administer pay, benefits and personnel activities for the public authority, and upon successful negotiations and determination of a fair and reasonable price, award a one-year contract beginning on or after July 1, 2001 through June 30, 2002, with three additional option years and up to an additional six months if needed; and, to amend the contract as required for changes in funding and services subject to the approval of the Director, Health and Human Services Agency.

10.  Authorize the issuance of a $50.00 stipend per meeting for each member of the IHSS Advisory Committee, not to exceed $750.00 per member per year.
 

ON MOTION of Supervisor Jacob, seconded by Supervisor Cox, the Board of Supervisors took action as recommended, adopting Resolution No. 01-159, entitled:

IHSS PUBLIC AUTHORITY EMPLOYER-EMPLOYEE RELATIONS RESOLUTION; introducing Ordinance for further Board consideration and adoption on June 19, 2001.

AYES:  Cox, Jacob, Slater, Roberts, Horn

2.

SUBJECT:

COMMUNITY SERVICES BLOCK GRANT - 2002-03 COMMUNITY ACTION PLAN (DISTRICT: ALL)
 

The County of San Diego is the region's designated Community Action Agency and is eligible to receive Community Services Block Grant revenue, subject to submission to the State of a Community Action Plan.   At present, the State Department of Community Services and Development requires that the Community Action Plan cover a two-year period, 2002 and 2003.

The Board of Supervisors approved the plan for the years 2000 and 2001 on June 29, 1999 (31).  Board action is requested today to approve a new two-year plan that continues the successful overall strategy developed originally for the 1996 plan.  The strategy supports the CalWORKs Welfare-to-Work program and provides for service delivery in each of the Health and Human Service Agency’s six geographic service delivery regions.

The anticipated Community Services Block Grant revenue for the year 2002 is $2.9 million. The purpose of the revenue, as specified by federal and State law, is to assist low-income persons and welfare recipients to become self-sufficient.  The County meets this purpose through contracts with community-based agencies operating the Family Self-Sufficiency program.  The program assists families to remove barriers and develop skills that enable them to function without public assistance or the need for government interventions.  Outcomes are measured in terms of gains in family stability and self-sufficiency.

This item supports the Self Sufficiency Initiative of the County’s strategic plan by helping county residents to take responsibility for themselves and their dependent family members.
 

These funds are included in the fiscal year 2001-02 Proposed Operational Plan.  If approved, this request will result in cost and revenue of $2,931,773.  The funding source is the Community Services Block Grant.  There will be no change in net General Fund cost and no additional staff. 
 

CHIEF ADMINISTRATIVE OFFICER

1.      Approve and authorize submission of the County of San Diego Community Action Plan for 2002 and 2003 to the State Department of Community Services and Development.

2.      Authorize the Chairman of the Board of Supervisors to execute the certification on the cover page of the Community Action Plan for 2002 and 2003.
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

3.

SUBJECT:

ADULT-OLDER ADULT MENTAL HEALTH SERVICES - REQUEST FOR BIOPSYCHOSOCIAL REHABILITATION SERVICES (DISTRICT:  1, 2, 3, 4)
 

On August 10, 1999 (9), the Board approved the System Redesign Implementation Plan for the Health and Human Services Agency, Adult-Older Adult Mental Health Services.  The plan redesigns the existing mental health services to incorporate a rehabilitation and recovery focus and includes a series of competitive procurements for services as identified in the plan, in the six regions of the Health and Human Services Agency.  The Board also authorized the competitive procurement of adult-older adult mental health outpatient, rehabilitation services in the North Coastal and North Inland Regions, resulting in award of a contract with services to be in place by June 2001.

If approved, today’s request will authorize the next two competitive procurements for selected services in the East, North Central and Central Regions, to be conducted incrementally.  Continuing to implement redesigned mental health services will advance the health and wellness initiative in the County’s strategic plan to promote wellness among all County residents by seeking to increase the availability, quality and timeliness of mental health services.
 

These funds are included in the Fiscal Year (FY) 2001-02 Proposed Operational Plan.  If approved, this request will result in FY 2001-02 cost and revenue of $8,254,855 and in subsequent years cost and revenue of $8,254,855.  The funding sources are State Mental Health Realignment, Short/Doyle Medi-Cal Federal Financial Participation, Conditional Release Program (CONREP) and Substance Abuse and Mental Health Services Administration (SAMHSA).  There will be no change in net General Fund cost and no additional staff years.
 

CHIEF ADMINISTRATIVE OFFICER

1.     In accordance with Section 401, Article XXIII of the County Administrative Code and Board of Supervisors Policy A-96 (Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractors Pursuant to Charter Section 703.10), authorize the Director, Department of Purchasing and Contracting, to issue a Request for Proposals for adult-older adult mental health outpatient, rehabilitation and client-run, self-sufficiency services for the East Region, a service delivery region of the Health and Human Services Agency, and upon successful negotiations and determination of a fair and reasonable price, award a contract for the period October 1, 2001 through June 30, 2004, with two option years through June 30, 2006, and up to an additional six months if needed and to amend the contract as needed to reflect changes to services and funding, subject to approval of the Director of the Health and Human Services Agency.

2.     In accordance with Section 401, Article XXIII of the County Administrative Code and Board of Supervisors Policy A-96 (Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractors Pursuant to Charter Section 703.10), authorize the Director, Department of Purchasing and Contracting, to issue a Request for Proposals for adult-older adult mental health outpatient, rehabilitation and client-run, self-sufficiency services for the North Central and Central Regions, service delivery regions of the Health and Human Services Agency, and upon successful negotiations and determination of a fair and reasonable price, award a contract for the period May 1, 2002 through June 30, 2005, with two option years through June 30, 2007, and up to an additional six months if needed and to amend the contracts as needed to reflect changes to services and funding, subject to approval of the Director of the Health and Human Services Agency.
 

ON MOTION of Supervisor Horn, seconded by Supervisor Cox, the Board of Supervisors took action as recommended.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

4.

SUBJECT:

COMPETITIVE PROCUREMENT OF DAY TREATMENT SERVICES FOR SERIOUSLY EMOTIONALLY DISTURBED STUDENTS IN NORTH COUNTY (DISTRICT: 2, 3 AND 5)
 

On November 10, 1998 (3), the Board authorized the amendment of existing contracts with mental health day treatment providers to meet service needs for seriously emotionally disturbed children and adolescents, including Assembly Bill 2726 students.  The County Health and Human Services Agency, Children's Mental Health Services, under the provisions of Assembly Bill 2726 enacted in 1996, is legally responsible for providing a mental health assessment and if indicated, providing mental health services to special education students.  As per State criteria, these students are unable to benefit from their education due to severe mental health needs and are referred to the Children’s Mental Health Services (CMHS) AB2726 program by school districts throughout San Diego County and the County Office of Education.  CMHS recommendations for mental health services are listed on the student’s Individualized Education Program (IEP) and are therefore legally binding. The Health and Human Services Agency, (CMHS), in collaboration with the Poway, North Coastal, and North Inland Special Education Local Planning Areas (SELPA), has determined that additional mental health day treatment service capacity is required to meet the current need for mental health services for AB2726 qualified elementary school students in North County.  Today's request is for authorization for two items: 1) To competitively procure the required additional 12 elementary school age student targeted day treatment slots in the North County; 2) To competitively re-procure the existing Poway, North Coastal, and North Inland day treatment program with capacity of 27 eligible AB2726 middle school and high school age students.

Implementation of the proposed program supports the goals identified in the County of San Diego Strategic Plan, by promoting wellness among all county residents by placing a priority on healthy behaviors.
 

Funding for required services in the amount of $483,388 have been included in the Chief Administrative Officer's proposed Fiscal Year 2001-03 Operational Plan.  If approved, this request will result in up to $771,888 in Fiscal Year 2001-2002 cost and revenues and up to $784,710 in Fiscal Year 2002-2003 cost and revenues.  The funding sources are Tobacco Settlement, AB2726, and SB90 revenues.  If approved, this request will result in no change in net County General Fund cost and no change in County staff years.
 

CHIEF ADMINISTRATIVE OFFICER

1.      In accordance with Section 401, Article XXIII of the County Administrative Code and Board Policy A-96, Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractors Pursuant to Charter Section 703.10, authorize the Director, Purchasing and Contracting, to issue a Request for Proposals (RFP) for day treatment services for AB2726 eligible elementary students in the North County, and upon successful negotiations award a contract for the period October 1, 2001 through June 30, 2003, with two (2) option years and up to an additional six months if needed, subject to the availability of funds and a need for the services; and to amend the contract as required to reflect changes to services and funding allocations that do not materially impact or alter either the program or funding level, subject to the approval of the Director, Health and Human Services Agency.

2.      In accordance with Section 401, Article XXIII of the County Administrative   Code and Board Policy A-96, Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractors Pursuant to Charter Section 703.10, authorize the Director, Purchasing and Contracting, to issue a Request for Proposals (RFP) for day treatment services for AB2726 eligible middle school and high school students in the North County, and upon successful negotiations award a contract for the period October 1, 2001 through June 30, 2003, with two (2) option years and up to an additional six months if needed, subject to the availability of funds and a need for the services; and to amend the contract as required to reflect changes to services and funding allocations that do not materially impact or alter either the program or funding level, subject to the approval of the Director, Health and Human Services Agency.
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn

5.

SUBJECT:

ALCOHOL AND DRUG SERVICES REVENUE CONTRACT WITH THE STATE OF CALIFORNIA (DISTRICTS:  ALL)
 

Since 1994, the State of California has allocated State and federal substance abuse funds to counties through a funding mechanism known as the combined Negotiated Net Amount and Drug Medi-Cal revenue contract.  On July 14, 1998 (34), the Board approved the Multi-year Revenue Assessment to the combined Negotiated Net Amount and Drug Medi-Cal revenue contract with the State, which provided funding for County Alcohol and Drug Services for Fiscal Years 1998-99 through 2000-01.  This item requests Board approval to authorize a new three-year revenue contract with the State for Fiscal Years 2001-02 through 2003-04.  Revenue from this agreement will be used to fund the array of alcohol and drug services included in the Operational Plan. 

This item supports the Crime Prevention and Health & Wellness Initiatives in the County’s strategic plan by providing various types and levels of alcohol and drug prevention, treatment and recovery services.
 

These funds are included in the proposed Operating Plan for FY 2001-02.  If approved, this request will result in revenues of $23,520,339 that require matching General Revenues of $299,543, which will be used to fund budgeted costs of $23,819,882.  The funding source is the State of California Alcohol and Drug Program.  There is no change in net General Fund cost and no additional staff years.
 

CHIEF ADMINISTRATIVE OFFICER

1.      Approve and authorize the Clerk of the Board of Supervisors to execute upon receipt, the combined Negotiated Net Amount and Drug Medi-Cal multi-year revenue contract with the State Department of Alcohol and Drug Programs, as listed below, for Fiscal Years 2001-02 through 2003-04, subject to the approval of the Director, Health and Human Services Agency.

                        Fiscal Year       Amount

2001-02                   $31,705,563

2002-03                   $31,705,563

2003-04                   $31,705,563

2.      Approve and authorize the Clerk of the Board of Supervisors to amend, upon receipt, the awarded Negotiated Net Amount and Drug Medi-Cal revenue contract to reflect revised revenue amounts allocated by the State, subject to the approval of the Director, Health and Human Services Agency.
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

6.

SUBJECT:

EMERGENCY MEDICAL SERVICES AGREEMENTS (DISTRICT:  ALL)
 

On July 16, 1996 (12), the Board approved several emergency medical services (EMS) agreements for the period July 1, 1996 through June 30, 1997, with four one-year renewal options.  All of the agreements were renewed annually and are due to expire on June 30, 2001.  The agreements provide for emergency medical services and authorize program support for base hospital, trauma and grant activities.  Board approval is requested to amend the terms of these agreements, as the current providers are the only EMS providers willing to provide services in these areas and/or they provide specialized services required by the grant agency.  Attachment A shows the expenditure agreements and their funding sources.
 

Funding is included in the FY 2001-2002 Operational Plan.  If approved, this request will result in no change to current year costs and revenues, FY 2001-2002 costs and revenues of $817,962 and subsequent years’ costs and revenues of $817,962 annually. The funding sources are Realignment Funds ($62,000), Penalty Assessment Funds and Trauma and Base Hospital Fees ($422,972), and National Highway Traffic Safety Administration ($332,990). There will be no change in net General Fund cost and no additional staff years.
 

CHIEF ADMINISTRATIVE OFFICER

In accordance with Board Policy A-87, Competitive Procurement, and A-96, Sequence for Obtaining CAO Determination Regarding Economy and Efficiency of Independent Contractors Pursuant to Charter Section 703.10, authorize the Director, Purchasing and Contracting, to enter into negotiations with the agencies listed below and, upon successful negotiations and determination of a fair and reasonable price, to amend the term of their agreements to provide emergency medical services to medical indigent patients in the unincorporated areas of San Diego that include the desert communities of Ocotillo Wells, Borrego Springs, and Anza-Borrego State Park, provide program support to federal grant-related research activities and the base hospital and trauma system for the period July 1, 2001 through June 30, 2004, with two, two-year renewal options, and up to an additional six months, if necessary, and to amend the contract as required for changes to services and funding, subject to the approval of the Health and Human Services Agency Director.  Waive the advertising requirement of A-87.
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

7.

SUBJECT:

SHERIFF'S VOLUNTEER HORSE PATROL (DISTRICTS: ALL)
 

In October 2000, the Board of Supervisors approved $50,000 to be added to the trust fund to continue the Senior Volunteer Patrol Program.  This board letter requests the authority to use a portion of this funding to add a Volunteer Horse Patrol Unit to the current volunteer program.  This new unit supports the department’s crime prevention initiative by providing a new resource for deterring criminal activity.
 

Funds for this request are budgeted.  If approved, this request will result in $9,000 initial cost and $4,000 annual cost.  This request will not require the addition of any staff years.
 

SHERIFF AND SUPERVISOR DIANNE JACOB

Authorize the Sheriff’s Department to establish a Volunteer Horse Patrol Unit within the Sheriff’s Senior Volunteer Patrol Program.
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

8.

SUBJECT:

SHERIFF’S DEPARTMENT AGREEMENTS WITH DRUG ENFORCEMENT ADMINISTRATION, SAN DIEGO, LA MESA AND EL CAJON POLICE DEPARTMENTS REGARDING MARIJUANA ERADICATION  (DISTRICTS:   ALL)
 

This request is to ratify a revenue agreement between the San Diego County Sheriff’s Department and the Drug Enforcement Administration for $75,000 for the period January 1, 2001 to December 31, 2001 and to approve expenditure agreements which reimburse the San Diego, La Mesa and El Cajon Police Departments, for overtime incurred for marijuana eradication in calendar year 2001 and to authorize the Sheriff to execute future years revenue agreements from the DEA, regarding marijuana eradication that do not materially impact or alter either the contract or funding level.
 

If approved, this request will result in no change in revenue or expenditures for Fiscal Year 00-01.  Budgeted projections for this revenue were previously set at $50,000.  The Drug Enforcement Administration (DEA) has notified the Sheriff’s Department that $75,000 has been allotted for their program.  The additional $25,000 in appropriations and related revenue for the marijuana eradication program has been included in the Fiscal Year 01-02 CAO Change Letter.  The funding source is the Drug Enforcement Administration, which allows only direct cost reimbursement under the agreement.  There will be no increase in net County costs and this request will not require any additional staff years.
 

RECOMMENDATION:

SHERIFF

1.     Waive Board Policy B-29: Fees, Grants, Revenue Contracts – Department Responsibility for Cost Recovery, as indirect costs are not recoverable under the agreement with the Drug Enforcement Administration.

2.     Ratify the revenue agreement between the Sheriff, County of San Diego and the Drug Enforcement Administration (DEA) of the United States Department of Justice for $75,000 for the period January 1, 2001 to December 31, 2001 for marijuana eradication, and authorize the Sheriff to execute any annual extensions, amendments and/or revisions thereof that do not materially impact or alter either the program or funding level.

3.     Approve the expenditure agreement between the San Diego County Sheriff’s Department and the San Diego Police Department (SDPD) to reimburse SDPD for up to $8,000 in overtime expended on the Marijuana Eradication Task Force during calendar year 2001.

4.      Approve the expenditure agreement between the San Diego County Sheriff’s Department and the La Mesa Police Department (LMPD) to reimburse LMPD for up to $1,000 in overtime expended on the Marijuana Eradication Task Force during calendar year 2001.

5.     Approve the expenditure agreement between the San Diego County Sheriff’s Department and the El Cajon Police Department (ECPD) to reimburse ECPD for up to $1,000 in overtime expended on the Marijuana Eradication Task Force during calendar year 2001.

6.     Authorize the Sheriff on behalf of the County of San Diego to execute the annual agreements with the Drug Enforcement Administration and any local law enforcement agencies, regarding marijuana eradication.
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

9.

SUBJECT:

SHERIFF’S DEPARTMENT ACCEPTANCE OF DONATIONS  (DISTRICTS:  ALL)
 

Section 66 of the Administrative Code of the County of San Diego permits the acceptance of gifts by the administrative head of each department in the County, subject to ratification by the Board of Supervisors.  The Honorary Deputy Sheriff’s Association (HDSA) has donated $100,000 to the Sheriff’s Department, to be used for construction of the Live FireHouse at the Regional Firearms Training Center (RFTC), and George Hage owner of HiTron USA has donated approximately $65,000 worth of security equipment that will be installed in the Classroom/Administrative Building and the ranges at the RFTC.
 

Funds for this request are not budgeted.  The funding source is the HDSA donation.  If approved, this action will result in the expenditure of $100,000 unanticipated revenue.  There will be no net County costs or addition of staff years associated with this request.
 

1.      Waive Board Policy A-91, Mid-Year Budget Changes.

2.      Authorize the acceptance of a $100,000 donation from the Honorary Deputy Sheriff’s Association.

3.      Authorize the acceptance of $65,000 worth of security equipment from George Hage owner of HiTron USA. 

4.      Authorize the Chair of the Board of Supervisors to sign a letter of thanks to the HDSA and to George Hage of HiTron USA for the donations.

5.      Establish appropriations of $100,000 in the Sheriff’s Department, Org 2431, Account 6310 (Operating Transfer Out) based on unanticipated revenue received from the HDSA.

6.      Establish appropriations of $100,000 in the Criminal Justice Capital Outlay Fund, Capital Project KK6116, Firearms Training Facility construction fund based on a operating transfer from the General Fund.

7.      Find that the negative declaration on file in the Department of Planning and Land Use as log No 88-19-11 has been adopted in compliance with CEQA and state and County CEQA guidelines, that the decision-making body has reviewed and considered the information   contained therein prior to approving the project, that the Negative Declaration reflects the   independent judgement and analysis of the Board of Supervisors.

8.      Find that there are no changes in the project or in the circumstances under which it is undertaken which involve significant new environmental impacts which are not considered in the previously adopted Negative Declaration (ND), or in substantial increase in the security of previously identified significant effects, and that no new information of substantial importance has become available since and said ND was prepared.
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

10.

SUBJECT:

SHERIFF’S DEPARTMENT SERVICE LEVEL CHANGES IN THE CONTRACT CITIES OF IMPERIAL BEACH, SANTEE AND VISTA  (DISTRICTS:  1,2, 5)

On June 11, 1996 (22), the Board of Supervisors approved and authorized the execution of a five-year law enforcement contract with nine incorporated cities.  This is a request to modify the levels of service in the Cities of Imperial Beach, Santee and Vista for Fiscal Year 2001-2002.
 

Sheriff’s Department: Funds for this request have been included in the CAO Change Letter.  If approved, this request will result in Fiscal Year 01-02 costs of $312,173 in the Sheriff’s Department for law enforcement services, based on unanticipated revenue from the Contract Cities of Imperial Beach, Santee and Vista ($266,573) and fund balance of $45,600 for the purchase of vehicles and equipment, which will be reimbursed by Contract Cities revenue over the life of the vehicle and equipment.  Estimated annual costs of $254,045 will be offset by revenue from the Contract Cities.  Approval of this request will require the net addition of three staff years.

Fleet Internal Service Fund: Funds for this request are included in the CAO Change Letter. The funding source is an operating transfer from the Sheriff’s Department.  If approved, this request will result in Fiscal Year 2001-2002 costs of $64,383 and an operating transfer to the Internal Service Fund (ISF) of $64,383.  An operating transfer from the Sheriff will offset the annual fleet ISF costs of $18,783.
 

RECOMMENDATION:

SHERIFF

1.   Waive Board Policy A-91, Mid-Year Budget Changes.

2.    Approve and authorize the Clerk of the Board to accept and execute upon receipt the Attachment “B” Law Enforcement Agreements which will include the proposed changes in service levels for Fiscal Year 2001-2002 between the County of San Diego and the Cities of Imperial Beach, Santee and Vista (County Contract Numbers 73292-R, 73289-R and 73287-R, respectively).
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

11.

SUBJECT:

SHERIFF’S ACCEPTANCE OF CONTINUATION FUNDING FOR GANG RESISTANCE EDUCATION AND TRAINING (GREAT) GRANT  (DISTRICT:  1)
 

On September 12, 2000(23), the Board ratified the submission and authorized the acceptance of a $78,750 grant from the U.S. Department of Treasury, Bureau of Alcohol, Tobacco and Firearms, to operate a gang prevention program known as Gang Resistance Education and Training (GREAT) in South Bay area schools.  At that time, the Board also ratified the Sheriff’s Department’s submission of the Fiscal Year 2001/02 grant application for continuation funding. 

This is a request to authorize the acceptance of a grant from the U.S. Department of Treasury, Bureau of Alcohol, Tobacco and Firearms, to provide $78,500 in continuation funding for the GREAT program for the period January 16, 2001 through January 15, 2002.  This request also authorizes the Sheriff to accept from the U.S. Department of Treasury, Bureau of Alcohol, Tobacco and Firearms, future GREAT program grant funding that does not materially impact or alter either the grant program or funding level.  The program will to use officers from the San Diego and Chula Vista Police Departments and Deputies from the lead agency, the San Diego Sheriff’s Department, as instructors.  There is no local match requirement. This request supports the Sheriff’s Department’s Strategic Plan for Law Enforcement Services and the County’s Crime Prevention Strategic Initiative.
 

Funds for this request are not budgeted.  The funding source is the U.S. Department of Treasury, Bureau of Alcohol, Tobacco and Firearms.  If approved, this request will result in $27,490 additional current year direct costs and revenues, $51,010 Fiscal Year 2001/2002 direct costs and revenues, no annual cost, and will require the addition of no staff years.
 

SHERIFF:

1.      Waive Board Policy A-91, Mid-Year Budget Changes.

2.      Waive Board Policy B-29, which requires full cost recovery for grants.

3.      Authorize the acceptance of the $78,500 grant from the U.S. Department of Treasury, Bureau of Alcohol, Tobacco and Firearms, for the Gang Resistance Education and Training (GREAT) program, for the period January 16, 2001 through January 15, 2002.

4.       Authorize the Sheriff to review and execute on the Board’s behalf the grant documents and any extensions, amendments, or revisions relating to the GREAT grant from the U.S. Department of Treasury, Bureau of Alcohol, Tobacco and Firearms, that do not materially impact or alter either the grant program or funding level.

5.      Establish appropriations of $27,490 in the Sheriff’s Department for the GREAT program in South Bay area schools, based on unanticipated grant revenue from the U.S. Department of Treasury, Bureau of Alcohol, Tobacco and Firearms.  (4 VOTES)

6.       Authorize the Sheriff to execute Agreements with other law enforcement agencies for reimbursement of overtime and training costs related to the GREAT program
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 
 

12.

SUBJECT:

SET HEARING FOR 07/10/2001

SHERIFF – OPTION TO PURCHASE A BUILD-TO-SUIT SHERIFF'S SUBSTATION AT 426 EAST ALVARADO STREET, FALLBROOK (DISTRICT: 5)
 

On December 2, 1997 (23), at the request of Supervisor Bill Horn and Sheriff William Kolender, the Board of Supervisors directed that the Department of General Services identify potential sites in the Fallbrook area for replacement of the existing inadequate Sheriff's substation.  On June 13, 2000 (1), the Board approved a Lease/Purchase Agreement for a 10,000 square foot build-to-suit Sheriff substation to be located near the northwest corner of Alvarado and Vine Streets in Fallbrook.  Under the terms of the Agreement, the County has the option of purchasing the facility within 90 days of completion of construction. The original contract purchase price was $2,560,758.  Construction of the substation is scheduled for completion in mid-July 2001. The Board is requested to set a hearing date for July 10, 2001 to consider exercising the option to purchase the facility from Dealy Development, Inc., the project developer, and Fallbrook LLC, the property owner.  The Board is also requested to approve a First Amendment to the Lease/Purchase agreement, which increases the purchase price by $108,231 to $2,668,989, to fund unanticipated site development costs and County-requested change orders.   
 

Funds for this request are partially budgeted. Should the Board approve exercising the option to purchase the property on July 10, 2001, the balance of funds required for the purchase are budgeted in Capital Project Account KK9512.  With approval of the First Amendment, the original contract purchase price of $2,560,758 will be increased by $108,231 to $2,668,989.  If today's request is approved, the total budget for the Sheriff's Fallbrook Substation project KK9512 will increase to $2,756,505.  Funds, in the amount of $87,516, which exceed the revised contract purchase price of $2,668,989 are being used to fund County support staff services and phone/data systems costs for the new substation.  Today’s request will result in a current year cost of $108,231, no annual cost, and will require no additional staff years.
 

CHIEF ADMINISTRATIVE OFFICER

1.       Cancel appropriations and related Proposition 172 revenue of $40,000 in the Criminal Justice Fund for Capital Project KK8044, Sheriff's ASTREA Project to provide funding for the Sheriff's Fallbrook Substation.

2.         Establish appropriations of $40,000 in the Criminal Justice Fund for Capital Project       KK9512, Sheriff's Fallbrook Substation, based on Proposition 172 revenue made  available from cancellation of appropriations in Capital Project KK8044 (4 VOTES)

3.       Amend the FY00-01 Facilities Management Internal Service Fund Spending Plan (Org 6449, Account 6310 Operating Transfer Out) to increase by $29,405 based on unanticipated revenues to provide funding for the Sheriff's Fallbrook Substation.

4.     Establish appropriations of $29,405 in the Criminal Justice Fund for Capital Project KK9512, Sheriff Fallbrook Substation, based on an Operating Transfer from the Department of General Services - Facilities Management Internal Service Fund. (4 VOTES)

5.       Approve and authorize the Clerk of the Board of Supervisors to execute three copies of the First Amendment to the Lease/Purchase Agreement for the Sheriff’s Fallbrook Substation, upon receipt.

6.       Direct the Clerk of the Board of Supervisors to publish the required Notice of Intention to Purchase in accordance with Government Code Sections 25350 and 6063.

7.      Set this matter for July 10, 2001, at which time the Board of Supervisors may exercise the County's option to purchase the property located at 426 East Alvarado Street, Fallbrook. 
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent, setting hearing for July 10, 2001, at 9:00 a.m.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

13.

SUBJECT:

CAMPO JUVENILE RANCH FACILITY RENOVATIONS AND BARRETT YOUTH CORRECTIONAL CENTER RENOVATIONS MAJOR CHANGE ORDER 1 (DISTRICT 2)
 

This is a request to approve two major change orders for renovations at Campo Juvenile Ranch Facility and Barrett Youth Correctional Center. Your Board approved these projects as part of the Capital Improvement Plan, Deferred Major Maintenance Program on May 8, 1999 (23).  The construction projects were awarded in January 2001 and work started in February 2001.  Both projects are on schedule with completion at Campo expected in July and Barrett in October.

The Probation Department received state grant funds for renovations at both facilities. At the time of the grant approval several additional items were earmarked for major maintenance projects to proceed later or during the grant renovation project.

Funding for the additional improvements will come from savings in related projects for each facility.  The work at the Campo Juvenile Ranch Facility will correct existing conditions and protect the facility from the extensive vermin damage it has been receiving.  The work at the Barrett Youth Correctional Center will provide accessibility to the fire department in case of a fire.  This additional work will greatly increase the security of the Probation Department’s investments at these two camps.
 

The funds for this request are budgeted in the Major Maintenance Projects.  If approved, this request will result in $226,565 in current year costs, no annual costs, and will require the addition of no staff years.  The $112,00 for Campo is from savings in a related project and from funds set aside for the fascia removals.  The $114,565 for Barrett is from savings in a related project and from the funds set aside for the fire road.
 

CHIEF ADMINISTRATIVE OFFICER

1.      Approve and authorize the execution, by the Director, Department of Purchasing and Contracting, of Major Change Order No. 1 to Contract No. 44855 with First Enterprise, for the Campo Juvenile Ranch Facility, Project MP0411, in an amount not to exceed $112,000.  (4 VOTES)

2.      Approve and authorize the execution, by the Director, Department of Purchasing and Contracting, of Major Change Order No. 1 to Contract No. 44856 with William G. Tadlock, Inc., for the Barrett Youth Correctional Center Project MP0407, in the amount not to exceed $114,565.  (4 VOTES)
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

14.

SUBJECT:

NOTICED PUBLIC HEARING:

INTENTION TO SELL REAL PROPERTY - 9100 BLOCK OF ILDICA STREET, SPRING VALLEY - COUNTY PARCEL 2000-0246-A (DISTRICT:  4)
 

On May 1, 2001 (6), the Board of Supervisors adopted a Resolution of intention to sell real property, notice inviting bids (deferred payments terms),  and set a hearing for June 12, 2001.

The County of San Diego owns a parcel in the 9100 block of Ildica Street in Spring Valley that was acquired for the extension of Ildica Street and is now considered to be excess to County needs.  The Department of General Services is requesting that this property be declared surplus and be offered for sale to the highest bidder.
 

If approved, and if an all-cash sale is consummated, this request will result in approximately $30,000 in current revenue to the Department of Public Works Road Fund, no annual revenue, and the addition of no staff years.  Alternatively, if a terms sale is consummated, this request will result in approximately $6,000 in current-year revenue,  $2,160 in annual interest-payment revenue for a period of up to five years, the pay-off of the principal balance of approximately $24,000 at the end of five years or less, and the addition of no staff years.

CHIEF ADMINISTRATIVE OFFICER

1.      Conduct the bid opening and approve the sale of County Parcel 2000-0246-A to the highest bidder.

2.      Authorize the Director, Department of General Services, to perform all necessary actions to complete the sale, including the execution of escrow instructions and a Grant Deed.
 

ON MOTION of Supervisor Cox, seconded by Supervisor Slater, the Board of Supervisors conducted the bid opening, closed the hearing and took action as recommended, accepting the bid in the amount of $68,000 from Sandra Moffat.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

15.

SUBJECT:

AUTHORITY TO BID AND AWARD A CONSTRUCTION CONTRACT FOR THE INSTALLATION OF A NEW ROOFING SYSTEM ON THE COUNTY OPERATIONS CENTER ANNEX, MAIN BUILDING.  (DISTRICT:  4)
 

On May 22, 2001 (34) your Board directed the Chief Administrative Officer to specify all future buildings incorporate roofing material that meets the Energy Star criteria and pursue incentives from AB 970 Cool Roof Program. The specified roofing material for this project complies with the State of California Cool Roof retrofit program. A Grant application for incentives has been submitted to the San Diego Regional Energy Office for review.

The existing roofing system on the County Operations Center Annex, Main building, has numerous leak areas and the roofing system requires total replacement.  General Services has performed a comprehensive roof system inspection and basic cost/benefit analysis to determine if repairs could be made and, thereby, mitigate wholesale replacement.  The results of this inspection show that the existing two layers of Cold Process roofing that covers the Main building has outlived the projected lifespan and are in a general state of deterioration.  Extensive repairs and maintenance would be costly and temporary, adding no true value to the life expectancy of this roof system.  The installation of a new roofing system is the best long-term solution to properly protect this facility.

The construction bid documents for this re-roofing project are complete.  This request seeks the authority for the advertisement and award of a construction contract, currently estimated at $ 1,107,077.
 

Funds for this project are available in the Major Maintenance Fund, Project MM1646.  Estimated roof replacement cost is $ 1,107,077.  No additional staff years are required.
 

CHIEF ADMINISTRATIVE OFFICER

1.    Find in accordance to section 15301, of the California Environmental Quality Act (CEQA) Guidelines, that this project is categorically exempt since it pertains to alteration of existing structures.

2.    Authorize the Director of Purchasing and Contracting to take any action authorized by Section 403 of the Administrative Code, with respect to contracting for subject public works project.

3.    Designate the Director of General Services as the County Officer responsible for the administration of this contract.
 

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.

AYES:  Cox, Jacob, Slater, Roberts, Horn
 

16.

SUBJECT:

AWARD OF ENGINEERING SERVICES CONTRACTS FOR HVAC RETROFITS AT HEALTH SERVICES COMPLEX (DISTRICT: 1) AND EAST COUNTY REGIONAL CENTER (DISTRICT: 2)

Two of the facilities identified in the Major Maintenance Multi-Year Plan require extensive repair and replacement of their heating, ventilating and air-conditioning (HVAC) equipment. Before this work can be initiated, engineering designs must be performed for both facilities. This action requests approval of contracts for engineering design services for the HVAC retrofits at the Health Services Complex at Rosecrans and East County Regional Center.
 

The cost