Category

Agenda No.

Subject:

Health & Human Services

1.

TOBACCO SETTLEMENT FUNDS

2.

EMERGENCY MEDICAL SERVICES FOR CHILDREN – APPROPRIATION OF UNANTICIPATED REVENUE AND AMENDMENT OF CONTRACT WITH SAN DIEGO MEDICAL SERVICES ENTERPRISE

[FUNDING SOURCE(S): STATE EMERGENCY MEDICAL SERVICES AUTHORITY]

(4 VOTES)

3.

OUTREACH SERVICES

[FUNDING SOURCE(S): STATE DEPARTMENT OF HEALTH SERVICES HEALTHY FAMILIES OUTREACH REVENUE]

(4 VOTES)

4.

STATE DEPARTMENT OF REHABILITATION COOPERATIVE PROGRAM FOR MENTAL HEALTH EMPLOYMENT SERVICES

Community Services

5.

CYCLE TWO 2001 EMERGENCY SHELTER GRANT NOTICE OF FUNDING AVAILABILITY RECOMMENDATIONS

[FUNDING SOURCE(S): U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)]

6.

JOINT COUNTY/SDG&E ENERGY CONSERVATION PROGRAM AGREEMENT

[FUNDING SOURCE(S): COMMUNITY DEVELOPMENT BLOCK GRANT  (CDBG) PROGRAM FUNDS]

Public Safety

7.

PROBATION DEPARTMENT: JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT 

[FUNDING SOURCE(S): OFFICE OF CRIMINAL JUSTICE PLANNING]

(4 VOTES)

8.

2001 LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM

(4 VOTES)

9.

FISCAL YEAR 2001-2002 DISTRICT ATTORNEY SPOUSAL ABUSER PROSECUTION PROGRAM GRANT APPLICATION (EIGHTH YEAR)

[FUNDING SOURCE(S): CALIFORNIA DEPARTMENT OF JUSTICE]

10.

SHERIFF’S DEPARTMENT LOCAL FORENSIC LABORATORY IMPROVEMENT PROGRAM GRANT APPLICATION

11.

SHERIFF’S DEPARTMENT PSYCHOLOGICAL SERVICES REQUEST FOR PROPOSAL AND CONTRACT EXTENSION

12.

DEPARTMENT OF CHILD SUPPORT SERVICES FISCAL YEAR 2001-02 OPERATIONAL PLAN ADJUSTMENTS

[FUNDING SOURCE(S): FEDERAL TITLE IV-D AND STATE CHILD SUPPORT PROGRAM FUNDING]

(4 VOTES)

Financial & General Government

13.

ALLOCATION OF COMMUNITY PROJECTS FUNDS

14.

APPROVAL AND DESIGNATION OF THE AUTHORITY AND BOARD MEMBERS OF THE CORPORATION RELATING TO THE SECURITIZATION OF TOBACCO

15.

E-COMMERCE EXCHANGE – NEGOTIATED PROCUREMENT

[FUNDING SOURCE(S): PRIOR YEAR FUND BALANCE SAVINGS]

(4 VOTES)

16.

DIBBS (DO IT BETTER BY SUGGESTION) MONETARY AWARD FOR “STREAMLINING ROAD DESIGN THROUGH DIGITAL TERRAIN MAPPING”

17.

DIBBS (DO IT BETTER BY SUGGESTION) PROGRAM MONETARY AWARD - INTERACTIVE VOICE RESPONSE FOR TIME & LABOR REPORTING

Communications Received

18.

COMMUNICATIONS RECEIVED

Closed Session

19.

CLOSED SESSION

Financial & General Government

20.

ADMINISTRATIVE ITEM:

APPOINTMENT

21.

REAPPOINTMENT  TO THE BOARD OF DIRECTORS OF THE CALIFORNIA STATE ASSOCIATION OF COUNTIES

Land Use & Environment

22.

RESERVATION TRANSPORTATION AUTHORITY LEGISLATIVE PROPOSAL

Community Services

23.

RAMONA INTERGENERATIONAL COMMUNITY CAMPUS – AUTHORIZATION TO NEGOTIATE OPTIONS

[FUNDING SOURCE(S): $70,000 FROM DISTRICT 2 CDBG FUNDS, $20,000 FROM DISTRICT 2 COMMUNITY PROJECTS, AND $70,000 FROM DISTRICT 2 LIBRARY FUND BALANCE.]

(4 VOTES)

Financial & General Government

24.

IMPROVING OUR NATION'S BORDER SECURITY

25.

PROCLAIM THE WEEK OF NOVEMBER 18, 2001 THROUGH NOVEMBER 24, 2001 AS “GOD BLESS AMERICA WEEK” IN THE COUNTY OF SAN DIEGO

26.

SAFETY TOWN – TEACHING CHILDREN HOW TO STAY SAFE AT ALL TIMES AND IN THE EVENT OF A LOCAL EMERGENCY OR DISASTER

Health & Human Services

27.

IMPROVING CHILDREN’S HEALTH AND SAFETY

Presentations/ Awards

28.

PRESENTATIONS/AWARDS

Public Communications

29.

PUBLIC COMMUNICATIONS

1.

SUBJECT:

TOBACCO SETTLEMENT FUNDS (DISTRICT: ALL)

On September 18, 2001 (1), the Chief Administrative Officer (CAO) presented a report on the status of tobacco settlement funds, including the impact of securitization.  At that time, the CAO was directed to return to the Board of Supervisors on October 16, 2001, with options for the use of one-time resources of approximately $15 million in Tobacco Settlement Revenue.  Based on the tragic events of September 11, 2001, it is proposed that the one-time resources be used for projects to enhance the preparedness of the San Diego region for emergencies or terrorist acts, including potential biological and chemical attacks.  This item provides for Board consideration a list of options for use of one-time Tobacco Settlement funding, including several initiatives docketed by members of the Board of Supervisors. 

This item supports the Healthy and Safe Communities Initiatives in the County's Strategic Plan, which promotes wellness and reducing the incidents of violence among all county residents by implementing programs to expand and improve emergency medical services, public education and security in the County. 

There is no fiscal impact associated with this Board action.

CHIEF ADMINISTRATIVE OFFICER

1.      Receive the report on funding options for the use of one-time Tobacco Settlement Revenue of approximately $15,000,000.

2.      Direct the Chief Administrative Officer to return to the Board of Supervisors for authorization and further actions, as necessary, to implement programs from the option list approved by the Board on this date. 

3.      Direct the Chief Administrative Officer to work with State and federal officials to identify any available funding for these programs.

Items 1, 26 and 27 were heard concurrently.  ON MOTION of Supervisor Roberts, seconded by Supervisor Cox, the Board of Supervisors directed the Chief Administrative Officer to appropriate funding in the amount of  $1.5 million for Anti-Bioterrorism Training, Information Technology and Equipment; $1 million for Resuscitating Trauma and Emergency Care;  $3 million for Reengineering of Quality Assurance Network (QA-NET);  $250,000 for a Public Access Defibrillation Program and $3 million in reserve for unanticipated events.  Further directed the Chief Administrative Officer to return in 90 days with a report on any federal or state funding availability for items referred for discussion today and a list of items on the agenda for discussion today to be considered for authorization for the remaining $6.25 million of funding and any additional items that the Supervisors would care to add, as well as to ask the Health Care Association and other

interested groups to provide the Board with their prioritized recommendations.  Also noted that if within the 90 days there is an emergency requiring the use of funds, the Chief Administrative Officer should bring such request forward.  Further directed the Chief Administrative Officer to come back in 90 days with a detailed description of how the $1 million in funding for Resuscitating Trauma and Emergency Care was utilized as well as outcomes; directed Chief Administrative Officer to assess regional needs for the expansion of emergency facilities, equipment and ways to reduce misuse/abuse of emergency rooms; and to work with care providers, the Health Services Advisory Board, Health Care Association and other interested groups to prioritize the needs and ways to reduce use/abuse of emergency rooms.  Further directed the Chief Administrative Officer to bring back a cost-comparison of cost of treating a person at a trauma facility versus the cost of treating someone in a regular emergency room.

AYES: Cox, Jacob, Slater, Roberts, Horn

2.

SUBJECT:

EMERGENCY MEDICAL SERVICES FOR CHILDREN – APPROPRIATION OF UNANTICIPATED REVENUE AND AMENDMENT OF CONTRACT WITH SAN DIEGO MEDICAL SERVICES ENTERPRISE (DISTRICT:  ALL)

On September 16, 1997 (53) the Board directed the Health and Human Services Agency to continue to pursue revenue enhancement opportunities through grants to improve and upgrade emergency medical services in San Diego County.  The Health and Human Services Agency, Emergency Medical Services Division (EMS), applied for and was awarded a grant from the California Emergency Medical Services Authority (EMSA) to strengthen the Emergency Medical Services Program for Children (EMS-C) in San Diego County in the amount of $131,747 during the period July 1, 2001 to June 30, 2002. 

The grant requires emergency medical care that specifically addresses children’s needs in areas such as equipment, supplies, personnel education, training, and quality improvement in emergency departments transport providers, and specialty centers for children with special needs.  A portion of the grant money will go toward developing binational transfer protocols for children who sustain injuries in Mexico. This is in line with recent Board direction related to EMS transfer protocols.  This request to accept the grant is submitted for the Board’s consideration at this time because EMSA deferred action until after the approval of the state’s FY 2001-2002 budget to ensure certainty of funding.

Board approval is also requested to amend the terms of the advanced life support ambulance contract with San Diego Medical Services Enterprise to include the period September 1, 2001 through August 31, 2003.  The original start up date of July 1, 2001 was delayed due to the filing of a protest.  The revised dates will allow for a 24-month contract period as provided for in the Request for Proposal and agreed to with the contractor.

Funds for the EMS-C grant are not included in the Health and Human Services Agency’s FY 2001-2003 Operational Plan. If approved, this action will result in an increase in FY 2001-2002 cost and revenue of $131,747 and no subsequent years’ cost and revenue. The funding source is the State Emergency Medical Services Authority. There will be no change in net General Fund cost and no additional staff years.

CHIEF ADMINISTRATIVE OFFICER

1.      Waive Board Policy B-29, Fees, Grants, Revenue Contracts – Department Responsibility for Cost Recovery.

2.      Ratify and authorize the Clerk of the Board to execute a revenue agreement with the State Emergency Medical Services Authority in the amount of $131,747 for the period July 1, 2001 to June 30, 2002 for the Emergency Medical Services for  Children grant.

3.      Authorize the Clerk of the Board to execute any extensions, amendments, or revisions that do not materially impact or alter either the grant terms, program or funding levels, subject to the approval of the Director, Health and Human Services Agency.

4.      Establish appropriations of $131,747 in the Health and Human Services Agency for the Emergency Medical Services for Children program based on unanticipated revenue from the State Emergency Medical Services Authority. (4 VOTES)

5.      In accordance with Board Policy A-87, Competitive Procurement, and Board Policy A-96, Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractor Pursuant to Charter Section 703.10, authorize the Purchasing and Contracting Director to amend the terms of the contract with San Diego Medical Services Enterprise (contract #45351) for advanced life support ambulance service in County Service Area 17 to include the period September 1, 2001 through August 31, 2003 with extension options for two additional two-year periods ending August 30, 2007, and up to an additional six months, if needed, and to amend the awarded contract as required for changes to services and funding, subject to the approval of the Director, Health and Human Services Agency and the Chief Administrative Officer’s determination of economy and efficiency.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

3.

SUBJECT:

OUTREACH SERVICES (DISTRICT: ALL)

The Board of Supervisors has placed a priority on improving access to health care for the uninsured residents of San Diego County and has taken significant actions to increase this access.  On 11/10/98 (8), the Board authorized the appropriation of State funds to implement the Medi-Cal Outreach project to continue and expand outreach strategies to reach low-income, uninsured San Diegans, as well as families on Medi-Cal who may be at-risk of losing coverage.   

The State Department of Health Services recently notified the County that an additional $1,000,000 in funding would be awarded to San Diego to conduct outreach activities in connection with the original State Children’s Health Insurance Program population (i.e. families with children eligible to Healthy Families or Medi-Cal).  In order to receive the funds, a thirty-five percent ($350,000) match in non-federal funds is required. In addition, all final invoices must be submitted and received by the State no later than November 30, 2001 in order for the State to process and pay all invoices no later than December 31, 2001.  

Board action is requested to accept and appropriate $1,000,000 from the State Department of Health Services to utilize the funding for four current projects that provide outreach to families receiving or eligible for the Medi-Cal and Healthy Families programs in order to increase enrollment and retention in health care coverage. The County share of the match is already budgeted.  The remaining required matching funds are provided by the Council of Community Clinics and the Healthcare Association of San Diego and Imperial Counties.    

This item supports the County Health & Wellness Strategic Initiative by providing information and assistance to families needing health care coverage. 

These funds are not included in the Fiscal Year 2001-2002 Adopted Operational Plan.  If approved, this request will result in costs and revenue of $1,000,000 in FY 2001-02.   The funding source is State Department of Health Services Healthy Families Outreach revenue.  There will be no additional staff years. 

The required $63,600 county match is included in the FY 2001-2001 Adopted Operational Plan.  The remainder of the required match funds for this item will be provided by the Council of Community Clinics ($6,000) and the Healthcare Association of San Diego and Imperial Counties ($280,400).

CHIEF ADMINISTRATIVE OFFICER

1.      Waive Board Policy B-29, Fees, Grants, Revenue Contracts – Department Responsibility for Cost Recovery.

2.      Ratify and authorize the Clerk of the Board to execute, upon receipt, the revenue agreement with the State Department of Health Services in the amount of $ 1,000,000 for outreach services from July 1, 2001 through December 31, 2001, and subject to the approval of the Director, Health and Human Services Agency, execute any subsequent amendments or renewals that do not materially impact or alter either the program or funding level.

3.      Establish appropriations of $ 1,000,000 in the Health and Human Services Agency budget for Medi-Cal and Healthy Families outreach services based on unanticipated revenue from the State Department of Health Services. (4 VOTES)

4.      In accordance with Board Policies A-87,”Competitive Procurement” and A-96    “Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractor Pursuant to Charter Section 703.10”, authorize the Director of Purchasing and Contracting to negotiate with Healthcare Association of San Diego and Imperial Counties; and subject to determination of fair and reasonable pricing and terms, award a contract to Healthcare Association for participation in a targeted access to health care media campaign through Community Health Improvement Partners and Project Concern International, subject to the approval of the Director, Health and Human Services Agency. Based on direction from the State the term of the contract will be from 7/1/01 through 12/31/01.Waive the advertising requirement of Board Policy A-87.

5.      Transfer appropriations of $136,400 within the Health and Human Services Agency from Salaries and Benefits to Management Reserves.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

4.

SUBJECT:

STATE DEPARTMENT OF REHABILITATION COOPERATIVE PROGRAM FOR MENTAL HEALTH EMPLOYMENT SERVICES (DISTRICT:  ALL)

Since Fiscal Year 1992-93, under a Cooperative Agreement with the State of California, the County of San Diego has participated in an annual program with the State Department of Rehabilitation to provide employment services for mentally ill adults.  Under the Agreement, severely mentally disordered adults who are clients of both the State Department of Rehabilitation and a local mental health program receive employment assessment, placement and support services to secure and maintain competitive employment.

Per the terms of the Agreement, the County contributes a 21.3 percent match funded from State Mental Health Realignment revenue.  The match for this fiscal year, $238,113 will leverage $879,787 in State Department of Rehabilitation funding.  The combined funding will enable the State Department of Rehabilitation, through a contract with Mental Health Systems, Inc., to place at least 108 clients in competitive employment and assure that at least 75 people with schizophrenia, major depression or bipolar disorder maintain long term employment.

Last year, in place of an annual renewal process, the State Department of Rehabilitation requested a three-year agreement effective Fiscal Years 2000-01 through 2002-03 with a 21.3 percent County match each year.  The three year agreement was approved by the Board on September 12, 2000 (15), with the provision that staff would return to the Board for further action if there were a funding level increase during the three year agreement.  This year the Department of Rehabilitation has increased their contract to cover small salary and rent increases and materials for clients, and has requested a $5,696 increase in the County match for a total of $238,113.

This request, if approved, will authorize amending the Cooperative Agreement with the State Department of Rehabilitation for Fiscal Years 2001-02 through 2002-03.  This request also authorizes the Director, Health and Human Services Agency, to sign and execute all further amendments to the Cooperative Agreement that do not materially impact or alter the program funding level, and to sign and execute future Cooperative Agreements and amendments on behalf of the County.

Funds for this request are included in the FY 2001-03 Operational Plan based on State Mental Health Realignment revenues.  If approved, this request will result in $238,113 costs and revenue for FY 2001-02 and FY 2002-03.  There is no change in net General Fund cost and no additional staff years.

CHIEF ADMINISTRATIVE OFFICER

1.     Authorize the Director, Health and Human Services Agency, upon receipt, to execute the amendment to the Cooperative Agreement with the State Department of Rehabilitation for mental health employment services for the period July 1, 2000 through June 30, 2003, with FY 2001-02 funding in the amount of $238,113.

2.     Authorize the Director, Health and Human Services Agency, to execute amendments, renewals and extensions to Cooperative Agreements with the State Department of Rehabilitation for mental health employment services, provided terms, conditions, program services and funding are not materially impacted or altered.

3.    Adopt the resolution entitled "Resolution Authorizing Director, Health and Human Services Agency, to Execute Cooperative Program Agreements with State Department of Rehabilitation," authorizing the Health and Human Services Agency Director to execute the Cooperative Agreement for Fiscal Years 2001 through 2003 with the State Department of Rehabilitation, amendments thereto, and future years' Agreements and amendments provided terms, conditions, program services and funding are not materially impacted or altered.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent; adopting Resolution No. 01-291 entitled: RESOLUTION AUTHORIZING DIRECTOR, HEALTH AND HUMAN AGENCY, TO EXECUTE COOPERATIVE PROGRAM AGREEMENTS WITH STATE DEPARTMENT OF REHABILITATION.

AYES: Cox, Jacob, Slater, Roberts, Horn

5.

SUBJECT:

CYCLE TWO 2001 EMERGENCY SHELTER GRANT NOTICE OF FUNDING AVAILABILITY RECOMMENDATIONS (DISTRICT: ALL)

These actions will authorize an expenditure of $306,600 from federal Emergency Shelter Grant and Community Development Block Grant funds for emergency shelter operations proposed in response to the Cycle Two 2001 Emergency Shelter Grant Notice of Funding Availability.  The recommended projects will provide emergency shelter and services for homeless persons and families.

Funds for these requests are budgeted in the Housing and Community Development Multi-Year Project Budget, a special revenue fund.  All costs are reimbursed by the funding source, the U.S. Department of Housing and Urban Development (HUD), and there is no general fund cost or additional staff years.

This request will have a positive impact on the business community since businesses in the region will have the opportunity to sell supplies to emergency shelter operators.

1.      Approve and allocate $218,500 in Emergency Shelter Grant funds and $88,100 from available Community Development Block Grant Contingency Reserve funds for the operation of six emergency shelters.

2.      Approve and allocate up to $110,000 to EYE Counseling and Crisis Services for emergency shelter operations in Escondido.

3.      Approve and allocate $60,000 to North County Serenity House for emergency shelter operations in Escondido.

4.      Approve and allocate $55,000 to Volunteers of America for emergency shelter operations in El Cajon.

5.      Approve and allocate $40,000 to North County Interfaith Council for emergency shelter operations in Escondido.

6.      Approve and allocate $30,000 to North County Solutions For Change for short-term transitional housing operations in Vista.

7.      Approve and allocate $11,600 to Ecumenical Council of San Diego County for emergency shelter operations located throughout the San Diego County region.

8.      Authorize the publication of any required "Notices to the Public of Request for Release of Funds" for the recommended projects; authorize the Chairman of the Board of Supervisors to execute such Requests and Certifications following environmental processing.

9.      Authorize the Director, Housing and Community Development, to negotiate and execute, with County Counsel concurrence, all contracts and/or amendments, and to take all necessary actions for the submittal and/or regulatory processing for the implementation of the above projects.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors withdrew this item, at the request of the Chief Administrative Officer, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

6.

SUBJECT:

JOINT COUNTY/SDG&E ENERGY CONSERVATION PROGRAM AGREEMENT (DISTRICT: ALL)

On May 22, 2001 (1), the Board approved recommendations initiated by Supervisor Jacob directing the Chief Administrative Officer to investigate ways to bring energy efficiency programs to San Diego County’s fixed and low-income residents.  Subsequently on July 10, 2001 (7), the Board directed the CAO to establish an energy conservation program in partnership with San Diego Gas and Electric’s (SDG&E) Energy Team. The County funded program would leverage Community Development Block Grant (CDBG) funding with State Public Utilities Commission funding that is being made available to the SDG&E Energy Team for energy conservation services for low-income families, senior citizens and people with disabilities in San Diego County. The Chief Administrative Officer was directed to prepare a program description and partnership agreement for the Board’s approval within 60 days.

It is recommended that the Board approve the allocation of $1 million in CDBG funding to the SDG&E Energy Team program to provide energy conservation services and weatherization improvements for very-low income families, senior citizens and people with disabilities in the San Diego Urban County (e.g., the unincorporated County and seven participating cities).

Funds in the amount of $1 million are budgeted. The funding source is the Community Development Block Grant  (CDBG) program funds. If approved, this request will result in $1 million in costs in the Fiscal-Year 2001-2002. There will be no change in net general fund costs and no additional staff years.

1.    Find, in accordance with federal regulations {24 CFR Part 85.36(d)(4)(i)(B)}, that the public exigency caused by the current Statewide energy crisis will not permit a delay resulting from competitive solicitation and authorize the execution and implementation of a sole source agreement with SDG&E to immediately begin providing energy conservation services for very-low-income families, senior citizens and people with disabilities in the San Diego Urban County.

2.   Find, in accordance with Board Policy A-87, that the public interest of the County in providing energy conservation services for very-low-income families, senior citizens and people with disabilities cannot be served through competitive procurement. The County’s agreement with SDG&E is, therefore, exempt from the requirement for competitive procurement.

3.    Approve and authorize the reallocation of $1 million in Community Development Block Grant funds from Housing and Community Development Multi-Year Projects Budget for Housing Preservation to the new FY 2001-02 SDG&E Energy Conservation Services Program.

4.    Approve and authorize the transfer of appropriations in the amount of $1 million in       CDBG funds from the Housing and Community Development Multi-Year Projects Budget for Housing Preservation (Account No. 6310) to the SDG&E Energy Conservation Services Program  (Account No. 2340).

5.     Find (for projects with up to four dwellings per building), in accordance with the Environmental Review Procedures for Entities assuming U.S. Department of Housing and Urban Development (HUD) Environmental Responsibilities (24 CFR Part 58), that no further environmental processing is required pursuant to Section 58.35 (b) (2 & 3) of the National Environmental Policy Act (NEPA).

6.    Approve and authorize (for projects involving more than four dwellings per building) CDBG funding contingent upon completion of an environmental review for each project pursuant to Section 58.35 (b) (2 & 3) of the National Environmental Policy Act (NEPA).

7.   Find, in accordance with Section 15301 (d) of the California Environmental Quality Act (CEQA) guidelines, that the energy conservation program is categorically exempt from further environmental review as it consists of minor alterations to already existing housing.

8.   Authorize the Director of Housing and Community Development to negotiate and upon reaching acceptable terms and conditions to execute, with County Counsel concurrence, a Community Development Block Grant Agreement with SDG&E, including any amendments thereafter, and to take all actions necessary to provide energy conservation services for very-low-income families, senior citizens and people with disabilities in the San Diego Urban County.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors withdrew this item, at the request of the Chief Administrative Officer, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

7.

SUBJECT:

PROBATION DEPARTMENT: JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT   (DISTRICT:  ALL)

This is a request to approve accepting two grants from the Governor’s Office of Criminal Justice Planning (OCJP), the Juvenile Accountability Incentive Block Grant (JAIBG) 2000, and JAIBG 2000 ‘Plus’ for a total of $2,141,917.  JAIBG/JAIBG ‘Plus’ is awarded to the County as the project grantee, in conjunction with eleven (11) cities in the county.  Accepting these grants will provide funding for “Putting Juvenile Offenders Back On Track” for a third year, through June 30, 2002.

“Putting Juvenile Offenders Back On Track” is a multi-faceted program to improve interagency communication, ensure immediate and appropriate consequences for wards violating Juvenile Court orders and provide expanded prevention and intervention services to status offenders and at-risk youth.  These programs include development of the web site for shared information between the Courts, law enforcement, schools and probation, the Community Response Officer Program (CROP) and the Community Resource Center pilots.

A portion of the funds for this request ($837,144)  is budgeted.   If approved, this request will result in FY 01-02 costs and offsetting revenue of $1,388,300.   The funding source is two grants from the Office of Criminal Justice Planning. The grants require a ten-percent cash match of  $237,990, which will be funded from existing appropriations in the Probation Department’s FY 01-02 budget.  If approved, this request will result in total FY 01/ 02 costs of $2,379,907 which includes $154,463 in indirect costs and offsetting revenue of $2,141,917.  Approval of this request will require the addition of twenty-one (21) positions in the Probation Department’s budget. 

CHIEF ADMINISTRATIVE OFFICER

1.      Waive Board Policy A-91, Mid-Year Budget Changes.

2.      Waive Board Policy B-29, Department Responsibility for Cost Recovery.

3.      Approve the acceptance of $1,074,917 in JAIBG and $1,067,000 in JAIBG‘Plus’ grant funds from the  Governor’s Office of Criminal Justice Planning for the period April 1, 2001 through June 30, 2002.

4.      Establish appropriations of $1,388,300 in the Probation Department FY 01-02 budget based on unanticipated grant funds from the Office of Criminal Justice Planning for the JAIBG program (4 VOTES).

5.      In Accordance with Board Policy A-87 (Competitive Procurement) and Board Policy A-96 (Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractor Pursuant to Charter Section 703.10), based on the specialized nature of the services to be provided, authorize the Director, Purchasing and Contracting, to enter into negotiations with North County Lifeline, the Escondido Youth Encounter and Social Advocates for Youth, San Diego for a period beginning October 2001 through June 30, 2002 for three (3) Youth and Family Counselors, with an option to renew for two (2) additional years, and to amend the contracts as required for changes to funding and services, subject to the approval of the Chief Probation Officer and the Chief Administrative Officer’s determination of economy and efficiency.

6.      Approve the addition of twenty-one (21) positions to the Probation Department’s budget subject to classification by the Department of Human Resources.

7.      Approve the acquisition of three (3) vehicles.

8.      Approve in principle the search and negotiations for two sites, approximately 4,500 square feet of space each, one in the Mid-City (San Diego) area, and one in the central North County area.

9.      Authorize the Director, Department of General Services, acting as the County’s leasing agent, to begin a market search and negotiate lease agreement(s) on behalf of the Probation Department.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors withdrew this item, at the request of the Chief Administrative Officer, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

8.

SUBJECT:

2001 LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM (DISTRICT: ALL)

This letter recommends the acceptance and appropriation of funds for the sixth year of the Local Law Enforcement Block Grant Program. This Federal program is administered by the Bureau of Justice Assistance and makes funds available to units of local government to reduce crime and improve public safety.  The grant is a formula grant rather than a competitive one, and requires a local match of 10%.  Allocations are made to eligible units of government according to violent crime statistics.  Each jurisdiction has its own allocation, but the nine cities contracting with the County for Sheriff’s services have not had separately reported crime statistics, and thus have contributed to the County’s allocation.  For program year 2001, San Diego County’s allocation, including partial funding for the Sheriff’s law enforcement contract cities, is $487,102 plus the required 10% cash match.

If approved, the recommendations in this letter would receive funds in the amount of  $487,102 from the 2001 LLEBG Program, transfer appropriations in the amount of $30,000 from Public Safety Group management reserves and utilize the funds for Project Safe Harbor, Community Response Officer Program (CROP) expansion and distribution to the Sheriff’s law enforcement contract cities.

If approved, this request will result in $554,433.44 current year costs and $487,102 current year revenue from the Federal 2001 Local Law Enforcement Block Grant.  The required 10% cash match will be met with funds budgeted in the Probation Department ($37,331.44) and from Public Safety Group Executive Office management reserves ($30,000).   These actions will require the addition of five (5) staff years.

CHIEF ADMINISTRATIVE OFFICER

1.      Waive Board Policy B-29 - Fees, Grants, Revenue Contracts – Department Responsibility for Cost Recovery.

2.      Accept unanticipated revenue in the amount of $487,102 from the 2001 Local Law Enforcement Block Grant Program.

3.      Establish appropriations of $30,000 in the Public Safety Group Executive Office from the FY 2001 Local Law Enforcement Block Grant for Project Safe Harbor.   (4 VOTES)

4.      Transfer appropriations in the amount of $30,000 from Public Safety Group Management Reserves to the Public Safety Group Executive Office Services and Supplies account (2376) to provide full year funding and provide the required 10% cash match.  (4VOTES)

5.      In accordance with Government Code Section 31000 and Board Policy A-87, Competitive Procurement, authorize the Director of Purchasing and Contracting to negotiate and award a contract in the amount of $60,000 with the Center for Community Solutions for legal advocacy services provided by Project Safe Harbor for the period July 1, 2001 through June 30, 2002, subject to County Counsel approval.  Waive the advertising requirement of Board Policy A-87.

6.      Establish appropriations of $335,983 in the Probation Department to expand the Community Response Officer Program (CROP) and subject to classification by the Department of Human Resources, add five (5) positions to the Probation Department’s budget.  (4 VOTES)

7.      Establish appropriations of $121,119 in the Executive Office of the Public Safety Group for transfer of funds under agreements with the nine contract cities.  (4 VOTES)

8.      Authorize the payments in the total amount of $121,119 from the 2001 Local Law Enforcement Block Grant Program funds to the contract cities for the purchase of equipment enhancing law enforcement services, as follows: Del Mar $5,367, Encinitas $9,179, Imperial Beach $16,754, Lemon Grove $4,005, Poway $2,650, San Marcos $23,187, Santee $9,344, Solana Beach $7,681 and Vista $42,952.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors withdrew this item, at the request of the Chief Administrative Officer, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

9.

SUBJECT:

FISCAL YEAR 2001-2002 DISTRICT ATTORNEY SPOUSAL ABUSER PROSECUTION PROGRAM GRANT APPLICATION (EIGHTH YEAR) (DISTRICT: ALL)

On October 31, 2000, your Board approved the Fiscal Year 2000-2001 application for funding of the Spousal Abuser Prosecution Program (SAPP).  The SAPP program is a vertical prosecution program that enhances the effort to prosecute and convict individuals arrested for spousal abuse crimes. This is a request to approve the submission of the Eighth Year Spousal Abuser Prosecution Program grant application to the California Department of Justice in the amount of $120,000.  If approved, the grant will fund the District Attorney's Spousal Abuser Prosecution Program for the period July 1, 2001 through June 30, 2002.  This program supports the Crime Prevention and Fiscal Stability Initiatives of the County’s Five-Year Strategic Plan.

The funding source is the California Department of Justice.  If approved, this request will result in FY 2001-2002 direct costs and revenue of $120,000 and will require the addition of no staff years.  The annualized in-kind match is $30,000.  The appropriations and revenue for this request are included in the District Attorney’s FY 2001-2002 Adopted Operational Plan.

DISTRICT ATTORNEY

1.    Waive Board Policy B-29, Fees, Grants, and Revenue Contracts – departmental responsibility for cost recovery.

2.    Adopt the resolution approving the submission of the grant application to the California Department of Justice in the amount of $120,000 for the Spousal Abuser Prosecution Program for the period July 1, 2001 through June 30, 2002 and authorizing execution of the attached grant documents including any extensions and amendments thereof that do not materially impact or alter either the grant program or funding level.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent, adopting Resolution No. 01-292, entitled: RESOLUTION AUTHORIZING THE SAN DIEGO COUNTY DISTRICT ATTORNEY TO SUBMIT APPLICATION FOR SPOUSAL ABUSER PROSECUTION PROGRAM GRANT.

AYES: Cox, Jacob, Slater, Roberts, Horn

10.

SUBJECT:

SHERIFF’S DEPARTMENT LOCAL FORENSIC LABORATORY IMPROVEMENT PROGRAM GRANT APPLICATION  (DISTRICT: ALL)

The State of California Office of Criminal Justice Planning (OCJP) is soliciting grant applications for crime laboratory improvements under the Local Forensic Laboratory Improvement Program (LFLIP).  If approved by your Board, these recommendations would authorize the Sheriff to submit a grant proposal in an amount of up to $3 million for new construction, remodeling, and the procurement of new equipment in the Sheriff’s Crime Lab and would authorize the Chair of the Board to sign a letter of commitment and a Certification of Assurance that the County would utilize the funds for their intended purposes.  The application deadline is October 31, 2001.

There is no fiscal impact associated with these actions.  If the grant application is approved, the LFLIP program would result in costs and revenue of up to $3,000,000 for the period November 1, 2001 through April 30, 2003 and will not require the addition of any staff years. There is no matching funds requirement.

SHERIFF

1.      In accordance with Board Policy B-29, Fees, Grants, Revenue Contracts – Department responsibility for cost recovery, approve the submission of the LFLIP grant proposal application in the amount of up to $3,000,000 for the period of November 1, 2001 through April 30, 2003.

2.      Authorize the Chairman of the Board of Supervisors to sign a Letter of Commitment indicating the Board’s support in the LFLIP and commitment toward achieving the proposal objectives.

3.      Authorize the Chairman of the Board of Supervisors to sign the grant Certification of Assurance as the Governing Board Chair authorizing the submission of the grant proposal.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

11.

SUBJECT:

SHERIFF’S DEPARTMENT PSYCHOLOGICAL SERVICES REQUEST FOR PROPOSAL AND CONTRACT EXTENTION (DISTRICT: ALL)

On August 11, 1998 (17) the Board of Supervisors authorized a sole source contract with The Counseling Team (of San Bernardino, California) for post-employment psychological services for Sheriff’s Department employees and their immediate families.  This contract consolidated all of the psychological service needs of the Sheriff’s Department under one vendor, thereby providing continuity of care.  This contract with The Counseling Team was for a three-year period and ended September 30, 2001.   This contract has provided direct support to the Crime Prevention, and Health and Wellness Initiatives in its positive support of the Sheriff’s Department.

The Sheriff’s Department requests that a four-month (October 1, 2001 to January 31, 2001) contract extension with The Counseling Team be authorized.  During this contract extension the Sheriff’s Department requests the authority to issue a Request for Proposal for post-employment psychological services for Sheriff Department employees and their families.  This request will provide the Sheriff’s Department with the ability to explore and negotiate post-employment psychological services from providers whom will give the best value to employees and the County.

Funds for this request are budgeted.  If approved this request will result in approximately $79,600 costs for the four-month contract extension and approximately $208,800 annual costs.  This action will not require any additional staff years.  

WILLIAM B. KOLENDER, SHERIFF

1.     In accordance with Board Policies A-87, “Competitive Procurement” and A-96 “Sequence of Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractors”, authorize the Director, Purchasing and Contracting, to enter into negotiations with The Counseling Team; and subject to successful negotiations and determination of a fair and reasonable price, to extend the current contract for post-employment psychological services for a four month period, subject to approval of the Sheriff.  Waive the advertising requirement of Board Policy A-87.

2.    In accordance with Section 401 of Article XXIII of the County Administrative Code and Board Policy A-96, “Sequence for Obtaining a Chief Administrative Officer Determination Regarding Economy and Efficiency of Independent Contractors” pursuant to Charter Section 703.10, authorize the Director, Purchasing and Contracting, to issue a Request for Proposals and negotiate with qualified offerors and award a contract to acquire post-employment psychological services for personnel employed by the San Diego County Sheriff’s Department and their immediate family members for two years through June 30, 2003, with an option to extend for three additional option periods and up to an additional six months if needed; and to amend the contract(s) as required for changes to funding and services subject to the approval of the Sheriff. 

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

12.

SUBJECT:

DEPARTMENT OF CHILD SUPPORT SERVICES FISCAL YEAR 2001-02 OPERATIONAL PLAN ADJUSTMENTS  (DISTRICT: ALL)

The child support services program provided by the newly established Department of Child Support Services is a fully revenue offset program.  As a former division of the Office of the District Attorney, this program has been highly successful in delivering services to over 100,000 families in the County of San Diego and has continued to increase the amount of child support collections since 1994.  Under state legislation that requires this program to be established as a separate County department, your Board took actions on August 7, 2001, (2) and September 12, 2001, (20) to establish the department effective October 12, 2001.  In addition, the state legislation requires the local child support agencies to utilize permanent, civil service employees in lieu of temporary staff.  On September 13, 2001 the State of California issued the Fiscal Year 2001-2002 Child Support Administrative Final Allocation.  If approved by your Board, these actions will increase the Child Support Program budget to the State Allocation funding level and will add the remaining 143 permanent positions to replace temporary staff and meet new state mandates for customer service improvement initiatives.  The child support services program supports the County’s Self Sufficiency Initiative.

Funds for this request are not budgeted.  The funding sources are Federal Title IV-D and State Child Support Program funding.  If approved, this request will result in a $3,651,139 increase to current year costs and revenue, $3,651,139 in subsequent year costs and revenue, and will require the addition of 143.0 staff years.

CHIEF ADMINISTRATIVE OFFICER

1.      Waive Board Policy A-91, Mid-Year Budget Changes.

2.      Establish appropriations of $3,651,139 in the Child Support Services Program based on an increase of $769,027 in State Child Support Program revenue and $2,882,112 in Federal Title IV-D revenue.  (4 VOTES)

3.  Direct the Department of Human Resources to classify the 143 requested positions.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

13.

SUBJECT:

ALLOCATION OF COMMUNITY PROJECTS FUNDS (DISTRICT: 4)

The County’s improved fiscal condition has enabled it to reinvest taxpayer money back into our communities for the benefit of the public. This recommended action proposes that several projects of great benefit to San Diego County be funded using Community Project Funds.

The total combined cost of the proposed recommendation is $100,000. Appropriations are available in the Community Projects budget unit (0264). This action will result in the addition of no staff years and no future costs.

SUPERVISOR ROBERTS:

1.     Allocate $50,000 from the Community Projects Budget unit (0264) to contribute to the Logan Heights Family Health Center to aid with costs associated with purchasing a mobile health unit to provide health and dental services to low-income individuals.

2.     Allocate $50,000 from the Community Projects Budget unit (0264) to contribute to the Pro Kids Golf Academy to aid with costs associated with providing golf lessons and education to low-income and at- risk youth.

3.     Authorize the Chief Financial Officer to execute an agreement with each of the entities establishing terms for receipt of the funds described above.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.

AYES: Cox, Jacob, Slater, Roberts, Horn

14.

SUBJECT:

APPROVAL AND DESIGNATION OF THE AUTHORITY AND BOARD MEMBERS OF THE CORPORATION RELATING TO THE SECURITIZATION OF TOBACCO (DISTRICT: ALL)

Today’s proposed recommendations are the final actions necessary for the County to proceed with the securitization of the County’s Tobacco Settlement Revenue.  Prior to the sale of the bonds, certain members need to be designated to the Board of the San Diego County Tobacco Securitization Corporation and the Tobacco Securitization Authority of Southern California.  The securitization will result in a lump-sum payment of approximately $380 million and a Debt Service Reserve of $36 million to the County to be used for Health Related purposes, per Board Policy E-14.  In exchange for this payment, the County will sell its right to receive the Tobacco Settlement Revenue.

The proposed actions do not result in any additional cost or staff to the County.  The Board is solely appointing members to the Authority and the Corporation.  Such members do not receive any compensation. 

CHIEF ADMINISTRATIVE OFFICER

1.      Appoint the Chief Financial Officer, Chief Deputy Treasurer and Victor Calderon (Independent) as Directors to the San Diego County Tobacco Securitization Corporation (“Corporation”).

2.      Approve the resolution designating Supervisor Greg Cox as the chair of the Tobacco Securitization Authority of Southern California (“Authority”).

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent, adopting  Resolution No. 01-293, entitled:  RESOLUTION DESIGNATING A CHAIR OF THE BOARD OF DIRECTORS OF THE TOBACCO SECURITIZATION AUTHORITY OF SOUTHERN CALIFORNIA

AYES: Cox, Jacob, Slater, Roberts, Horn

15.

SUBJECT:

E-COMMERCE EXCHANGE – NEGOTIATED PROCUREMENT (DISTRICT: ALL)

A state-of-the-art e-Commerce Exchange product provides the foundation for the County’s e-government vision.  The ERP Business Process Reengineering (BPR) team has completed research to identify e-Commerce Exchange vendors capable of meeting the County’s complex solution requirements.  The County submitted an RFSQ on Friday August 24, 2001 to allow potential vendors the chance to submit qualifications.  The County received three responses to the RFSQ including PeopleSoft, Oracle and iPlanet.  This request is to authorize the Director of Purchasing and Contracting to competitively negotiate with these three vendors and award a contract for the implementation of an e-Commerce Exchange Product. 

Funds for e-Commerce Exchange are not budgeted.  If approved, the contract will result in the following anticipated costs for FY 2001-02:

Software              $250,000

Hardware              $75,000

Implementation    $170,000

Training                 $20,000

The funding source is prior year fund balance savings. No additional staff years are required.  The annual maintenance fee is approximately 20% of the software license cost.

CHIEF ADMINISTRATIVE OFFICER

1.      Authorize the Director of the Department of Purchasing and Contracting, in accordance with Article XXIII, Section 401(a) of the County Administrative Code, to negotiate and award a comprehensive e-Commerce Exchange solution and award a contract subject to; determination of a fair and reasonable price; and review and approval of County Counsel, and the Executive Director, County Technology Office.

2.      Establish appropriations of $515,000 in the County Technology Office for funding of the e-Commerce Exchange solution based on 2000-2001 fund balance (4 votes).

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent.

AYES: Cox, Slater, Roberts, Horn

RECUSED:  Jacob

16.

SUBJECT:

DIBBS (DO IT BETTER BY SUGGESTION) MONETARY AWARD FOR “STREAMLINING ROAD DESIGN THROUGH DIGITAL TERRAIN MAPPING” (DISTRICT: ALL)

This action approves a monetary award for a DIBBS Suggestion titled “Streamlining Road Design Through Digital Terrain Mapping” submitted by Kenneth Buccellato.  This suggestion has generated $194,000 in savings for the Department of Public Works, and engineers have been trained to apply these techniques to future projects.

Funds for these recommendations are budgeted in the Department of Public Works 2001-02 adopted budget.

CHIEF ADMINISTRATIVE OFFICER:

Adopt a resolution approving DIBBS monetary award of $20,000 for Suggestion Number 0102-4520.

ON MOTION of Supervisor Jacob, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended, on Consent; adopting Resolution No. 01-294, entitled: RESOLUTION OF THE BOARD OF SUPERVISORS DECLARING THE APPROVAL OF DIBBS SUGGESTION NO. 0102-4520.

AYES: Cox, Jacob, Slater, Roberts, Horn

17.

SUBJECT:

DIBBS (DO IT BETTER BY SUGGESTION) PROGRAM MONETARY AWARD - INTERACTIVE VOICE RESPONSE FOR TIME & LABOR REPORTING (DISTRICT: ALL)

This action approves a monetary award for a DIBBS suggestion titled, “Implement Interactive Voice Response (IVR) Solution for Time & Labor Recording” submitted by Jacqui Lamb.  This idea resulted in approval by your Board in June 1999, of the Health and Human Services Agency’s Time & Labor Distribution System for employees to record their payroll hours and labor charges by telephone. This suggestion has been successfully implemented, and has generating $142,209 in yearly savings by simplifying the time and labor distribution system, including Federal and State reimbursements.

Funds for these recommendations are budgeted in the Health & Human Services Agency 2001-2002 adopted budget.

RECOMMENDATION:
CHIEF ADMINISTRATIVE OFFICER
Adopt a resolution approving DIBBS monetary award of $15,888 for Suggestion Number 9909-3504.

ACTION:
ON MOTION of Supervisor, seconded by Supervisor, the Board of Supervisors took action as recommended, on Consent; adopting Resolution No. 01-295, entitled: RESOLUTION OF THE BOARD OF SUPERVISORS DECLARING THE APPROVAL OF DIBBS SUGGESTION NO. 9909-3504.

AYES: Cox, Jacob, Slater, Roberts, Horn
 

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