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Clerk of the Board of Supervisors
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Executive Office
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- Responsible for efficient and effective administration of Clerk of the Board services and programs
- Serve as Executive Officer to the Board of Supervisors providing support to the Board Offices
- Establish and carry-out department Mission, Goals, Code of Ethics and policies and procedures
- Design and implement departmental responsibilities consistent with values which are systems thinking, future-oriented, focus on participative management, and which place value on persons and is service oriented
- Attend and provide support to Chair and Board Members at meetings and serve as Clerk at Board and Special District meetings
- Administer and ensure compliance with County policies and procedures
- Process, track and maintain files of referrals of communications to the Board, Chief Administrative Office and county departments
- Provide support to each Program of the department
- Coordinate communication with staff, via Clerk's Electronic Bulletin Board, maintain official Department bulletin board, suggestion box
- Coordinate with Board offices for execution of documents, and docketing of agenda items
- Respond to Board member and staff inquiries and referrals and act as a resource to other county departments in regard to Board actions
- Respond to public inquiries and provide assistance and/or referral as appropriate
- Support and be actively involved in Departmental Equal Employment Opportunity Policy and Program
- Update and maintain department Executive Office Codes and Manuals library
- Maintain schedule for Department Conference Room
- Receive and process mail and communications
- Execute documents on behalf of the Board and Special Districts
- Review and make recommendations on proposed legislation
- Participate on task forces and working groups as appropriate
- Serve on the County Executive Team and carry out leadership responsibilities, Chief Administrative Officer/County Mission Statement, administrative policies and strategic directions of the County
- Act as liaison with other government entities
- Represent the County at statewide professional organizations related to the Office of Clerk of the Board of Supervisors
- Serve as Parliamentarian to the Board of Supervisors and Special Districts
- Oversee departmental personnel processes such as interviewing, hiring, training and disciplinary actions and maintain related files
- Assist Departmental Employee Recognition Committee
- Oversee quality review programs, such as Customer Survey program and Total Quality Management procedures
- Manage departmental resources efficiently including preparation and monitoring of Department and Board General Office Program and Line Item Budgets
- Establish Department automation goals and prepare Business Automation Plan (BAP)
- Account for revenues and fees as appropriate
- Prepare CRs (Communications Received) and FCs (Filed Communications)
- Maintain and update fixed assets inventory for Clerk of the Board and Board of Supervisors General Office
- Procure services and supplies, minor tools and equipment and fixed assets for Clerk of the Board and Board General Office, and assist Board Offices in this function
- Prepare and process trust fund reports
- Prepare fiscal claims for Clerk of the Board, Board General Office and BOS & staff
- Process payment and renewal of PO's and BPA's for the department
- Communicate fiscal updates and deadlines to BOS staff
- Maintain and update BOS Special Events Trust Fund balances
- Other duties as requested by the Board of Supervisors
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