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Executive Office

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Executive Office

The Executive Office of the Clerk of the Board provides leadership for carrying out the Clerk of the Board mission and is responsible for efficient and effective administration of the Clerk of the Board department and Board General Office operations. The office provides direct support to the Board of Supervisors, Special Districts, City Selection Committee, and provides administration of Labor Relations Ordinance. The office processes and tracks referrals of communications to the Board, Chief Administrative Officer, County departments, and agencies, prepares and monitors the department and Board district budgets, and manages over $11 million of budgets and trust accounts.  Below is a task list for the Executive Office.

  • Responsible for efficient and effective administration of Clerk of the Board services and programs
  • Serve as Executive Officer to the Board of Supervisors providing support to the Board Offices
  • Establish and carry-out department Mission, Goals, Code of Ethics and policies and procedures
  • Design and implement departmental responsibilities consistent with values which are systems thinking, future-oriented, focus on participative management, and which place value on persons and is service oriented
  • Attend and provide support to Chair and Board Members at meetings and serve as Clerk at Board and Special District meetings
  • Administer and ensure compliance with County policies and procedures
  • Process, track and maintain files of referrals of communications to the Board, Chief Administrative Office and county departments
  • Provide support to each Program of the department
  • Coordinate communication with staff, via Clerk's Electronic Bulletin Board, maintain official Department bulletin board, suggestion box
  • Coordinate with Board offices for execution of documents, and docketing of agenda items
  • Oversee contract compliance for County and Administrative Codes
  • Respond to Board member and staff inquiries and referrals and act as a resource to other county departments in regard to Board actions
  • Support and be actively involved in Departmental Equal Employment Opportunity Policy and Program
  • Update and maintain department Executive Office Codes and Manuals libraryExecute documents on behalf of the Board and Special Districts
  • Review and make recommendations on proposed legislation
  • Participate on task forces and working groups as appropriate
  • Serve on the County Executive Team and carry out leadership responsibilities, Chief Administrative Officer/County Mission Statement, administrative policies and strategic directions of the County
  • Act as liaison with other government entities
  • Represent the County at statewide professional organizations related to the Office of Clerk of the Board of Supervisors
  • Serve as Parliamentarian to the Board of Supervisors and Special Districts
  • Oversee departmental personnel processes such as interviewing, hiring, training and disciplinary actions and maintain related files
  • Assist Departmental Employee Recognition Committee
  • Oversee quality review programs, such as Customer Survey program and Total Quality Management procedures
  • Monitor Management Controls Initiative (MCI) activities
  • Manage departmental resources efficiently including preparation and monitoring of Department and Board General Office Program and Line Item Budgets
  • Establish Department automation goals
  • Account for revenues and fees as appropriate
  • Procure services and supplies, minor tools and equipment and fixed assets for Clerk of the Board and Board General Office, and assist Board Offices in this function
  • Prepare and process trust fund reports
  • Prepare fiscal claims for Clerk of the Board, Board General Office and as requested by the Board of Supervisors
  • Communicate fiscal updates and deadlines to Board of Supervisor staff
  • Maintain and update Board of Supervisors Special Events Trust Fund balances
  • Responsible for the destruction of payroll, fiscal and personnel records in accordance with the retention schedule
  • Ensure quality control of the Clerk of the Board website
  • Prepare payroll and/or fiscal claims for Clerk of the Board, Board General Office, Board of Supervisors and staff, Assessment Appeals Boards, Air Pollution Control District Hearing Board, County Hearing Officers, and maintain related files
  • Assist and provide staff information on employee benefits
  • Process service awards for Clerk of the Board and Board of Supervisor staff
  • Maintain the Employee Performance Review Log and Training Log
  • Other duties as requested by the Board of Supervisors