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Public Services Team
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- Responsible for maintaining Lobbyist Lists database, quarterly and annual (with client listing) distribution, receipt and processing of forms, maintaining appropriate files and responding to inquiries related to the Lobbyist Ordinances
- Maintain Conflict of Interest Codes, prepare annual distribution and receive and process Conflict of Interest filings, conduct biennial code review (even years), maintain files and respond to inquiries related to Conflict of Interest
- Prepare and maintain Roster of County of San Diego Boards, Commissions and Committees, process appointments and vacancies, maintain appropriate files and reports, and respond to inquiries regarding Boards, Commissions and Committees
- Prepare and maintain Roster of County of San Diego Boards, Commissions and Committees, process appointments and vacancies, maintain appropriate files and reports, and respond to inquiries regarding Boards, Commissions and Committees
- Prepare and maintain Roster of Appointments of Members of Board of Supervisors to Boards, Commissions and Committees
- Responsible for the Master Calendar
- Process recordation of maps
- Receive subpoenas, summons, and appeals documents for Board of Supervisors, Clerk of the Board and County of San Diego
- Maintain official County documents (Charter, Board Policy Manual, Administrative and County Codes) and manage records
- Prepare administrative records
- Maintain Board of Supervisors tape cassette and video tape library
- Responsible for updates to County Code, Administrative Code, Board of Supervisors Policy and Zoning Ordinance
- Responsible for document numbering log
- Maintain Lobby Information area
- Provide Notary Service to the public
- Conduct monthly notary public training
- Perform regular audits of notary transactions
- Responsible for the destruction of Board of Supervisors records, payroll, fiscal and personnel records in accordance with the retention schedule
- Coordinate GAIN Worker Program, Hire-a-Youth Program, Student Worker Program, Volunteer/Internship, Temporary Help
- Oversee contract compliance for County and Administrative Codes
- Assist County Department Volunteer Programs with referrals to United Way Volunteer Center and other volunteer resource agencies/organizations and other assistance as appropriate
- Research Board of Supervisors records and recover revenue as appropriate
- Coordinate suggestion awards program
- Prepare and manage Public Services Fiscal Year (Operational) Budget
- Process parking permit forms
- Maintain conference rooms schedules
- Account for revenues and fees as appropriate
- Coordinate and maintain Clerk of the Board Home Page on Internet
- Prepare payroll and/or fiscal claims for Clerk of the Board, Board General Office, Board of Supervisors and staff, Assessment Appeals Boards, APCD Hearing Board, County Hearing Officers, and maintain related files
- Assist and provide staff information on employee benefits
- Public Agencies: Annual filing with the State of changes in officers of certain Public Agencies, i.e., County Service Areas, Special Districts such as Air Pollution, Flood, Sanitation, etc.
- Accept United States Passport applications
- Issue Money Orders
- Process payments for wire transfers on money orders sold
- Process deposit permits on checks and cash received
- Operate cash register
- Prepare and maintain Facilities Services work orders
- Process applications for CAC events by non-governmental entities and outside users
- Art Halls/Art Walls
- Collect dishonored personal checks
- Maintain petty cash and change funds
- Monthly deposit reconciliation
- Process service awards for COB and BOS staff
- Process records for microfilming
- Upload microfilm reel and frame information to Cyberdocs
- CAC information referral
- Other duties as assigned
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Public Services provides
Notary Public services on the fourth floor
of the County Administration Building.
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Public Services maintains
the records of the Board of Supervisors.
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