State Homeland Security Grants FAQ

Any of the “Authorized Agents” listed on the signature authority document.

A copy of your Workbook with changes must be submitted for a modification. The request must clearly indicate where in the existing Workbook the funds will come from for the new request. Submit your request(s) on a quarterly basis to the County of San Diego OES, who then compiles into a master workbook to send to the State for approval. For training, a new State feedback number will be required for the modification.

A copy of your Workbook with changes must be submitted for a modification. The request must clearly indicate where in the existing Workbook the funds will come from for the new request. Submit your request(s) on a quarterly basis to the County of San Diego OES, who then compiles into a master workbook to send to the State for approval. For training, a new State feedback number will be required for the modification.

If the AEL you want to reduce is in the same Project, this is a Modification Adjustment and you must clearly indicate where the funds will be shifted in your Workbook.  If the AEL is in a different Project, this is a formal Modification and a copy of your Workbook with changes must be submitted on a quarterly basis to the County of San Diego OES, who then compiles formal Modifications into a master workbook to send to the State for approval prior to the expending of funds.

Items in a Workbook modification cannot be purchased (or training provided) until the modification is approved by the State.

The County must have proof that the bill or invoice has been paid. Acceptable proof includes copies of cancelled checks, copies of bank statements, or reports from the financial/accounting system.

Files should be maintained by grant type and year. The file (or binder) should have a copy of the Grant Assurance, copies of the Workbook, and a copy of the reimbursement claim with copies of all required documents submitted.

Files must be available for three (3) years after the grant if officially closed by the Federal Granting Agency.

The County must be notified in writing of intent to dispose of property, property that is lost or destroyed, or items that have expired, been consumed, or are obsolete.

The County must be notified in writing of intent to dispose of property, property that is lost or destroyed, or items that have expired, been consumed, or are obsolete.

Contact the County’s Office of Emergency Services to obtain additional grant tags.

Every Exercise and Training you are hosting that has a field-based component, and Equipment items designated under the Authorized Equipment Listing (AEL) number as needing a review.

Federal grant funds cannot be spent until any required EHP review is approved by FEMA.

Yes the form must be resubmitted with a new aerial map attached.

Yes the form must be submitted but Section C does not have to be completed.  A note should be entered in section C stating “Section not completed since field activity will be conducted at an existing approved facility”.  Attach a copy of the prior approval to the submission.

Yes the form must be submitted but Section C does not have to be completed.  A note should be entered in section C stating “Section not completed since field activity will be conducted at an existing approved facility”.  Attach a copy of the prior approval to the submission.